Manager, Travel & Expense

Arrowhead Pharmaceuticals•San Diego, CA

2d•$110,000 - $130,000•Onsite

About The Position

Arrowhead Pharmaceuticals, Inc. (Nasdaq: ARWR) is a clinical stage biopharmaceutical company that develops medicines that treat intractable diseases by silencing the genes that cause them. Using a broad portfolio of RNA chemistries and efficient modes of delivery, Arrowhead therapies trigger the RNA interference mechanism to induce rapid, deep, and durable knockdown of target genes. RNA interference, or RNAi, is a mechanism present in living cells that inhibits the expression of a specific gene, thereby affecting the production of a specific protein. Arrowhead’s RNAi-based therapeutics leverage this natural pathway of gene silencing. Arrowhead is focused on developing innovative drugs for diseases with a genetic basis, typically characterized by the overproduction of one or more proteins that are involved with disease. The depth and versatility of our RNAi technologies enables us to potentially address conditions in virtually any therapeutic area and pursue disease targets that are not otherwise addressable by small molecules and biologics. Arrowhead is leading the field in bringing the promise of RNAi to address diseases outside of the liver, and our clinical pipeline includes disease targets in the liver and lung with a promising pipeline of preclinical candidates. Arrowhead’s corporate headquarters is in Pasadena, CA with research and development teams in Madison, WI & San Diego, CA, and a state of the art manufacturing facility in Verona, WI. Our employees are nimble, science-driven innovators who are collaborating to bring new therapies to patients in need. The Position The Manager, Travel & Expense will lead and scale Arrowhead’s travel and expense operations as the company expands its commercial organization. This role will oversee corporate travel programs, expense policy compliance, corporate card management, and HCP-related travel support, ensuring strong financial controls, regulatory compliance, and a positive employee experience. The role will partner closely with Sales, Medical Affairs, Finance, Compliance, and People Services to support a growing commercial footprint. This role is based in onsite with an expectation to be in the office five days a week.

Requirements

5+ years’ experience in travel & expense management, preferably in biotech, pharma, or other regulated industry.
Experience supporting commercial field organizations.
Strong knowledge of Concur Travel & Expense.
Experience managing corporate card programs.
Familiarity with HCP compliance requirements and transparency reporting.
Experience negotiating and managing vendor contracts.
Strong financial acumen and analytical skills.
Ability to operate cross-functionally with Sales, Compliance, and Finance.
High attention to detail with strong operational discipline.

Nice To Haves

Strong in financial controls and compliance.
Comfortable supporting field sales organizations.
Service-minded but firm on policy.
Data-driven and improvement-focused.
Able to scale systems without adding unnecessary complexity.

Responsibilities

Travel Program Management
Own and manage company-wide travel program and policy.
Administer Concur Travel & Expense system.
Oversee U.S. Bank corporate card program; RFP program with new banks and implement decision.
Maintain and optimize preferred vendor relationships (air, hotels, Enterprise rental, etc.); negotiate and execute contracts
Monitor travel spend trends and recommend cost-saving initiatives.
Ensure negotiated contracts are leveraged effectively.
Expense & Compliance Oversight
Ensure timely and compliant expense submission and approval processes.
Own Company’s T&E and corporate card polies and T&E SharePoint.
Monitor adherence to company T&E policy
Partner with Compliance to support HCP spend transparency requirements.
Identify policy gaps and recommend updates aligned with commercial growth.
Lead internal audits and reporting related to T&E activity.
HCP & Commercial Support
Coordinate and oversee HCP travel logistics in partnership primarily with Medical Affairs and Commercial teams.
Support national and regional sales meetings, including room block management and group travel coordination.
Ensure Sunshine Act and transparency reporting alignment where applicable.
Systems & Process Optimization
Drive continuous improvement of Concur workflows and reporting.
Implement automation where possible.
Develop KPI dashboards (spend per rep, approval cycle times, policy exceptions, etc.).
Improve employee experience while maintaining strong controls.
Scaling & Governance
Build scalable processes to support growth from 50 to 250+ sales representatives.
Evaluate staffing needs as volume increases.
Reduce reliance on manual work and external coordination.