Manufacturing Administrative Coordinator

Empirical Systems Aerospace, Inc. • San Luis Obispo, CA

1d • $26 - $31 • Onsite

About The Position

The Manufacturing Administrative Coordinator provides hands-on administrative and operational support to the Director of Manufacturing and the manufacturing leadership team. This role is responsible for coordinating schedules, documentation, reporting, and day-to-day administrative needs that support efficient manufacturing operations. The position works closely with cross-functional teams and spends time supporting activities on and adjacent to the manufacturing floor. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced manufacturing environment.

Requirements

• High school diploma or equivalent required; associate’s degree preferred
• 3+ years of administrative or operations support experience in a manufacturing, production, or industrial environment
• Strong organizational skills with the ability to manage multiple tasks and shifting priorities
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Strong attention to detail and follow-through
• Ability to work effectively in a manufacturing environment, including time spent on the shop floor

Nice To Haves

• Experience supporting manufacturing leadership or operations teams
• Familiarity with production schedules, work orders, and manufacturing documentation
• Experience working with ERP or manufacturing systems

Responsibilities

• Provide administrative support to the Director of Manufacturing, including calendar coordination, meeting scheduling, and preparation of materials
• Assist with preparing reports, presentations, meeting agendas, and tracking action items
• Maintain organized electronic and physical files for manufacturing documentation, procedures, and records
• Support internal communication by distributing information, updates, and follow-ups as needed
• Support day-to-day manufacturing administrative needs, including coordination with production, engineering, quality, supply chain, and finance
• Assist with tracking production schedules, labor reports, training records, and attendance documentation
• Help manage and organize work orders, change documentation, and other manufacturing-related records
• Provide administrative support on the shop floor as needed to assist leadership and production teams
• Compile and update routine reports related to production metrics, staffing, and operational tracking
• Perform data entry and validation in ERP, manufacturing, or tracking systems
• Assist with gathering documentation for audits, reviews, and compliance activities
• Coordinate meetings, take notes, and distribute follow-up items for manufacturing leadership and operational meetings
• Assist with maintaining standard administrative processes and workflows
• Identify opportunities to improve administrative efficiency and organization within manufacturing
• Support implementation of new tools, templates, or tracking methods as directed

Benefits

• Health & Wellness: Choose from three health, dental, and vision plans - including a 100% employer-paid option covering both employees and their families.
• Paid Time Off: Enjoy 120 hours of PTO, 80 hours accrued plus an additional 40 hours of holiday break pay in addition to Christmas Eve, Christmas Day, and New Year’s Day off.
• Life Insurance: $25,000 employer-paid life insurance policy, with the option to purchase additional coverage for employees and their families.
• Supplemental Coverage: Access optional benefits such as Critical Illness, Hospital Indemnity, Accident Insurance, and Critical Illness with Skin Cancer coverage.
• Health Savings Account (HSA): Take advantage of a tax-advantaged HSA to manage medical expenses.
• Retirement Savings: 401(k) with a company match to support your financial future.
• Paid Holidays: Enjoy 9 paid holidays throughout the year.
• Work Environment: A casual dress code, complimentary snacks, and a welcoming company culture.
• Ideal Location: Work in an area that offers an outstanding quality of life - a perfect place to live, work, and play!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED