Medical Clinic Staffing Coordinator

Franklin County Medical Center•Preston, ID

4d•Onsite

About The Position

The Medical Clinic Staffing Coordinator is responsible for overseeing the day-to-day staffing needs of the medical clinic while supporting the recruitment, onboarding, and ongoing development of clinic staff. This role coordinates interview scheduling, manages job postings, and assists in hiring efforts to ensure the clinic maintains appropriate staffing levels to support patient care and operational needs. The Staffing Coordinator serves as the primary point of contact for shift coverage and scheduling coordination, helping ensure adequate staffing and timely communication with clinic personnel. In addition, the Medical Clinic Staffing Coordinator manages training and competency tracking for clinic staff, ensuring licenses, certifications, required skills, and annual requirements remain current and compliant with organizational and regulatory standards. This role also supports performance management by coordinating annual employee evaluations with the Clinic Director and preparing the necessary documentation and materials for review discussions. The Medical Clinic Staffing Coordinator is highly organized, detail-oriented, and able to manage multiple priorities while maintaining clear communication with leadership and staff. This position plays a critical role in supporting clinic operations, workforce readiness, and a culture of accountability and professional development. This position is deemed safety-sensitive and will adhere to all policies associated with this designation. The duties listed below are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment of the job.

Requirements

A service-minded work ethic with a drive to meet patient care needs and a positive, upbeat attitude when encountering ambiguity and change
Ability to interact effectively with people who have widely differing backgrounds
Excellent oral and written communication skills in English
Excellent interpersonal and conflict resolution skills
Excellent organizational skills and attention to detail
Excellent time management skills with the ability to manage multiple patients at a time
Strong analytical and problem-solving skills
Ability to prioritize tasks and delegate them when appropriate
Ability to act with integrity, professionalism, and confidentiality
Proficiency with or the ability to quickly learn the organization's electronic medical record, medical equipment, and other technologies
Proficiency in faxing, emailing, and Google Suite
Knowledge in nursing, healthcare safety, state and federal regulations, and regulatory processes
Must be capable of supervising multiple aspects of patient care and individuals providing that care
Must be able to hear and understand spoken information, alarms, needs, and issues quickly and accurately, particularly during emergencies
Certified Nurse Assistant (CNA) in the State of Idaho
Current Basic Life Support (BLS) certification
Minimum of two (2) years of experience in staffing, scheduling, or HR coordination, preferably within a healthcare or clinical setting
Working knowledge of licensure and certification tracking, with a basic understanding of credentialing processes and compliance requirements
Regular and predictable attendance
Expected to lift and utilize a full range of movement to transfer patients. Will also bend to retrieve, lift, and carry supplies and equipment. Typically includes items of varying weights, up to and including heavy items or patients
Need to walk and assist with transporting/ambulating patients, as well as obtaining and distributing supplies and equipment. This includes pushing/pulling gurneys and portable equipment, including heavy items or patients
Often required to navigate crowded and busy rooms (full of equipment, power cords on the floor, etc.)
May be expected to stand in a stationary position for an extended time
Must be able to access and navigate throughout the department within the organization's facilities
Ongoing need for the employee to see and read information labels, assess patient needs, operate monitors, and identify/operate equipment and supplies
Manual dexterity of hands and fingers to manipulate complex and delicate equipment with precision and accuracy. This includes frequent computer use and typing for documenting patient care, accessing necessary information, and other tasks

Nice To Haves

Graduated from an accredited school of nursing, preferred
Current License as a Licensed Practical Nurse in the state of Idaho, preferred

Responsibilities

Build, maintain, and adjust staff schedules to align with patient volume and provider templates; coordinate coverage for call-outs, PTO, and employee leaves.
Coordinate FMLA, General Medical Leave, Short-Term Disability, and Long-Term Disability processes in collaboration with Human Resources.
Maintain and manage a float/PRN staffing pool, including an up-to-date contact list for last-minute staffing needs.
Schedule and coordinate new-hire orientation, EMR training, and role-specific onboarding, while tracking completion of all onboarding requirements.
Partner with Medical Assistant and Nursing leads to plan continuing education opportunities and skills labs; maintain and communicate the department training calendar.
Track and monitor annual competencies, certifications (BLS, ACLS, etc.), and required trainings, sending reminders and verifying completion.
Monitor clinical staff licensure and certification expiration dates, flagging renewals 60–90 days in advance and maintaining audit-ready documentation.
Maintain confidentiality by protecting sensitive, proprietary, or confidential information. Adhere to HIPAA privacy and security requirements
Protects patients and employees by adhering to infection-control policies and protocols
Must wear Personal Protective Equipment (PPE) as required to maintain Infection Control Standards as set by the facility
Performs other related duties as assigned
Post job openings, screen applicants, coordinate interviews with the hiring manager, and communicate timelines and feedback
Organize onboarding logistics (badges, EMR access, compliance packets, orientation schedule)
Assist with promoting teamwork and hospitality among the staff
Assist with provides feedback to employees
Assist with addressing job performance, personality, and attitude concerns, professionalism, and perform employee evaluations