Office Admin & Operations Coordinator

Contractor Staffing Source•Eden, UT

20h•$25 - $28•Onsite

About The Position

A reputable landscape and maintenance company in Utah is hiring an Office Admin & Operations Coordinator to be the high-energy "point person" who runs our front office and supports our field operations. This isn't just a desk job. You're the central hub for our crews and Division Managers, the right hand to our Owner, and the friendly voice our customers trust. If you love variety, ownership, and being the person who keeps everything moving--this is it.

Requirements

3+ years in office management / coordinator / admin operations (construction or landscaping is a strong plus)
Comfortable owning details and follow-through in a fast-moving small business
Professional communicator who represents the company well in person and on the phone
Trustworthy and discreet with sensitive financial and employee information
Self-starter mindset--you notice gaps and fix them without waiting to be asked
Strong alignment with our core values: Genuine Excellence Respectful Expertise Rooted Relationships Sustainable Solutions Proven Trust
Invoices go out accurately and on time; payments are captured and tracked cleanly
Calls, requests, and follow-ups never fall through the cracks
Division Managers and field teams have the admin/logistics support needed to keep jobs moving
Owner stays organized, scheduled, and supported with proactive execution
Office runs as a professional, dependable hub for customers and crews

Nice To Haves

construction or landscaping is a strong plus

Responsibilities

Own the financial flow: manage A/P + A/R, invoice customers, capture payments, reconcile job invoicing vs. payments received, and pay bills according to payment cycles
Answer and manage inbound calls with a professional, helpful, can-do attitude
Support Division Managers with project admin (permits, utility mark-outs, job costing, equipment logistics) to keep work on track
Serve as the team liaison for field employees: paperwork, hours, onboarding documents, and deadlines
Coordinate with 3rd-party partners to support HR, safety, and compliance needs
Support the Owner directly: manage scheduling, external emails, and stay ahead of task lists
Handle logistics and purchasing: order and schedule delivery for materials (mulch, gravel, plants, etc.) so crews have what they need on time
Maintain a professional, organized office including weekly meeting notes and light office tidying/organization
Be the welcoming face of a landscape and maintenance company in Utah for customers, vendors, and suppliers who visit