Office Administrative Assistant

Sanders Industries Holdings • Bloomfield, CT

1d • Onsite

About The Position

Kamatics is seeking an Office Administrative Assistant to support front desk operations and provide administrative support across Sales, Engineering, Human Resources, and executive leadership at our Bloomfield, CT location. This role helps ensure smooth daily office operations by managing visitors, coordinating administrative tasks, and supporting reporting and cross-functional business activities while maintaining a professional and welcoming office environment.

ABOUT KAMATICS: KAMATICS IS A GLOBAL LEADER IN HIGH-PERFORMANCE BEARINGS AND ENGINEERED TRIBOLOGICAL SOLUTIONS FOR AEROSPACE, DEFENSE, AND INDUSTRIAL APPLICATIONS. OUR TEAM DEVELOPS SELF-LUBRICATING BEARINGS AND PRECISION COMPONENTS THAT DELIVER DURABILITY, RELIABILITY, AND PERFORMANCE IN THE HARSHEST ENVIRONMENTS. WE TAKE PRIDE IN ENGINEERING EXCELLENCE, COLLABORATIVE PROBLEM SOLVING, AND A CULTURE BUILT ON INNOVATION AND CUSTOMER TRUST.

Position Summary:

The Office Administrative Assistant serves as the central point of contact for front desk operations while providing cross-functional administrative support across Sales, Engineering, Human Resources, and executive leadership. This role ensures efficient office operations, accurate order processing and reporting, and a professional experience for employees, customers, and visitors.

Requirements

• High School Education
• Minimum of one year of office and/or receptionist experience.
• Knowledge of office administration, front desk operations, and visitor management procedures.
• Proficiency in Microsoft Office and administrative systems for scheduling, reporting, and document management.
• Strong customer service, communication, and interpersonal skills with the ability to interact professionally with employees, visitors, and external partners.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and maintain accurate records.
• Ability to maintain confidentiality and follow company policies, security protocols, and administrative procedures.
• Ability to work independently and collaboratively in a fast-paced environment while supporting cross-functional teams and office operations.

Responsibilities

• Serve as the primary point of contact for visitors, customers, and incoming calls, ensuring a professional and welcoming experience.
• Manage visitor registration through iLobby, ensuring compliance with company security protocols and foreign national visitor requirements.
• Maintain lobby displays, company phone lists, employee directories, and visitor materials to ensure accuracy and professionalism.
• Coordinate conference room scheduling and company vehicle reservations to support business needs.
• Maintain front desk equipment and supplies, including visitor badges, safety glasses, and related materials.
• Oversee all incoming and outgoing mail and package distribution, ensuring timely and accurate routing.
• Maintain and update employee lists and departmental records in coordination with Human Resources.
• Enter and process Express (Q) Orders and Engineering (A) Orders, maintaining accurate documentation and archiving records in designated drives.
• Generate, maintain, and distribute sales and operational reports to support business tracking and decision-making.
• Monitor and route CSP paperwork and related documentation to appropriate stakeholders.
• Support employee engagement initiatives, including preparation, setup, and cleanup of events and activities.
• Provide administrative support to Human Resources and executive assistant as needed.
• Support cross-functional business operations and special projects and perform other duties as assigned.

Benefits

• At Kamatics, we recognize how important your career and benefits are to you and your family. We offer a full suite of benefits, including medical, dental, vision, short and long-term disability coverage, accident insurance, critical illness insurance, basic and supplemental life insurance, employee assistance plan, retirement savings and matching, and other developmental opportunities. We are committed to supporting the way you live and work.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED