Office Administrator

Systimmune • Princeton, NJ

12d • $60,000 - $80,000

About The Position

SystImmune is a leading and well-funded clinical-stage biopharmaceutical company located in Redmond, WA and Princeton, NJ. It specializes in developing innovative cancer treatments using its established drug development platforms, focusing on bi-specific, multi-specific antibodies, and antibody-drug conjugates (ADCs). SystImmune has multiple assets in various stages of clinical trials for solid tumor and hematologic indications. Alongside ongoing clinical trials. SystImmune has a robust preclinical pipeline of potential cancer therapeutics in the discover and IND-enabling stages, representing cutting-edge biologics development. Position Summary: We are seeking a detail-oriented and proactive Office Administrator to oversee and streamline our office administrative and operational functions. The ideal candidate will ensure smooth day-to-day business operations, including scheduling of top-management meetings, general onboarding support, office management, compliance with company policies, and optimization of operational processes.

Requirements

• Bachelor’s degree or above in business administration, operations management, human resources, or a related field.
• Minimum of 3 years of experience in administration or operations.
• Strong leadership and interpersonal skills, with the capability to manage teams and influence cross-departmental operations.
• Excellence in organizational, problem-solving, and decision-making abilities.
• Experience in project management and multi-task management.
• Proficiency in Microsoft Office Suite and office management software.
• Ability to handle sensitive and confidential information with discretion and meticulousness.

Nice To Haves

• Proficiency with Concur system administration
• Familiarity with compliance regulations in federal tax administrative operations.
• Fluency in Mandarin.

Responsibilities

• Proactively lead the scheduling, tracking, and rescheduling of top-management meetings, including but not limited to internal strategic meetings and external meetings.
• Manage travel arrangements and expense reporting for supported personnel.
• Act as the NJ Office Manager.
• Develop & manage the NJ Office supplies budget and maintain supply inventory.
• Identify vendors for office equipment in compliance with corporate procedures.
• Manage keycard access system for NJ Office personnel.
• Coordinate with department heads to support company-wide operational needs and streamline workflows.
• Providing general support for the onboarding of new hires, including interface with the IT department to enable laptop configuration and setup of Concur system logins.
• Act as a liaison between departments to ensure cross-functional communication and collaboration.
• Support the senior leadership team with special projects as needed.

Benefits

• SystImmune offers a comprehensive benefits package including: 100% paid employee premiums for medical/dental/vision, also STD, LTD, a 401(k) plan with a 50% company match of up to 3% and a vesting schedule of only 5 years, 15 PTO days per year, sick leave, plus 11 paid holidays and MORE.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level