Office Administrator

Morrison & Foerster, LLP • Seattle, WA

14h

About The Position

The Office Administrator leads the Seattle office’s administrative and operational functions, playing a central role in creating a high-performing, client-focused workplace. This position oversees the day-to-day coordination of recruiting, secretarial services, facilities and operations, and office systems to support both internal teams and external clients. Acting as a key operational leader, the Office Administrator plans and drives administrative and operational projects that keep the office running efficiently and effectively. The role manages relationships with internal stakeholders and external vendors to ensure seamless service delivery with minimal disruption. With a strong focus on service excellence, this leader consistently elevates the client and employee experience across all areas of responsibility.

Requirements

• Bachelor’s degree required, with five or more years of experience supervising a full-service internal client service operation; law firm or professional services experience strongly preferred.
• Proven experience managing vendors, negotiating contracts, and leading projects with contractors and service providers.
• Extensive knowledge of facilities maintenance, custodial operations, and applicable building, fire, ADA, and OSHA regulations.
• Strong understanding of life-safety systems and experience leading safety training and compliance programs.
• Exceptional people leadership skills, with the ability to lead through influence, manage supervisors, and build trust across teams.
• Strong business acumen, with the ability to forecast needs, analyze complex information, and develop effective solutions.
• Highly effective communicator and change leader, able to adapt messaging and inspire alignment in evolving environments.
• Demonstrated commitment to outstanding client service, innovation, and achieving results in complex or ambiguous situations.

Responsibilities

• Provide overall leadership for Seattle office administration and operations, ensuring alignment with firm objectives and a high-quality client experience.
• Partner with firm leadership and department managers to set strategic direction, support attorneys, and drive change management initiatives.
• Lead and develop business professional staff through coaching, performance management, recruiting, and workforce planning.
• Establish operational standards, goals, processes, and accountability, identifying efficiencies and cost-saving opportunities.
• Oversee office operations, guest services, meetings, events, and workstation assignments to ensure seamless service delivery.
• Manage relationships with outsourced providers, vendors, consultants, and building management, including contract oversight and negotiations.
• Lead financial management for the office, including operating and capital budgets, forecasting, variance reporting, and cost controls.
• Ensure compliance with leases, subleases, ADA, safety regulations, and firm policies; maintain knowledge of building systems and plans.
• Direct facilities, security, emergency preparedness, ergonomics, and sustainability initiatives for the Seattle office.
• Lead space planning, office moves, renovations, and construction projects, serving as project manager and key liaison.
• Drive complex administrative and operational projects, managing budgets, timelines, communications, and documentation.
• Foster collaboration across firm-wide initiatives and task forces, promoting continuous improvement and service excellence.

Benefits

• MoFo offers a comprehensive benefits package starting on your first day.
• A variety of options for medical, dental, vision, life and disability coverage to meet the needs of you and your family.
• Industry-leading parental leave and family benefits including adoption and fertility treatment options and backup child and elder care.
• Global wellness program, including free access to Talkspace and Calm apps.
• Annual community service day to make an impact on your community and a birthday holiday just for fun.
• Education reimbursement annually.
• Dedicated Talent Development team.
• Competitive annual profit-sharing contribution.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager