Office Administrator

Key Works • Seattle, WA

25m

About The Position

As a key member of the front office, you will be responsible for ensuring the smooth running of daily administrative tasks and assisting with data entry and analysis, financial reporting, and the accounts receivable processes of the organization. You will be working closely with customers and vendors from all social and economic backgrounds.

Requirements

• High School Diploma or equivalent required; AA degree in business or accounting preferred.
• Must have 2 years of administrative experience or equivalent education and experience.
• Experience and background in construction, waste management or recycling Knowledge with bookkeeping, accounts receivable, and other accounting work.
• Customer service skills, including the ability to handle inquiries and complaints from customers regarding their accounts in a professional and service-oriented fashion.
• Excellent time-management skills, including the ability to prioritize tasks and meet deadlines.
• Highly organized, detail-oriented, and able to effectively solve problems with minimal direction.
• Demonstrated ability to handle confidential business with discretion and diplomacy.
• Proficient in Microsoft office, including excel, and able to format and index large documents.
• Demonstrates effective oral and written communication, as evidenced by effective teamwork, accurate correspondence and reports, and respectful and friendly demeanor and presentation.
• Reliable attendance and willingness to take on new tasks or relieve other staff as needed.

Responsibilities

• Responsible for managing the administrative functions and front office activities of the organization.
• Plans and implements work duties and oversees the daily administrative tasks of the front office, logistics activities to support movement of product to and from the facility and supporting the financial work of the organization – this includes accounts receivable activities to ensure the organization receives payment for its services.
• Manager Customer Window timing by providing customer checkout, includes disbursement of cash and/or printing checks quickly and accurately.
• Work closely with Vendors/Customers and logistics team via phone and email to resolve any outstanding questions.
• Assist in the accounts receivable process, including generating invoices, processing payments, running, and reconciling reports, and following up on delinquent accounts.
• Resolves payment discrepancies and answers customer inquiries related to billing and payments.
• Perform daily close procedures for office and/or facility.
• This position will be maintaining accurate records of all accounts receivable transactions, as well as preparing and submitting daily, weekly, and monthly reports on accounts receivable activity.
• Assist with financial data entry as needed.
• Collaborate with Accounting to ensure accurate and timely financial reporting.
• Will be compiling financial data for analysis and reporting purposes.
• Assist with audits and regulatory inspections.
• Provide support to include file maintenance, customer service and responding to any customer service complaints, managing the front desk as needed, answering and routing phone calls, and inventory of office supplies.
• Assists with the preparation of correspondence, reports, and presentations.
• Other duties as assigned.

Benefits

• Healthcare: Company-paid medical, along with dental, and vision insurance with employer-sponsored wellness programs.
• Paid Time Off: Generous vacation, sick leave, and 10 paid holidays, plus a flexible work schedule to accommodate your needs.
• Retirement: 401(k) with company matching.
• Professional Development: Access to industry-leading training and conferences, as well as tuition reimbursement for relevant courses.
• Employee Discounts: Enjoy discounts on a variety of products and services, including travel, entertainment, and technology.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED