Office Administrator

Argonne National Laboratory•Lemont, IL

19h•$21 - $32•Onsite

About The Position

The Photon Sciences Division/Advanced Photon Source (APS) at Argonne National Laboratory has an opening for a User Program Office Administrator. The Department of Energy Office of Science national scientific user facilities provide researchers from around the world with the most advanced tools of modern science. The Advanced Photon Source produces ultra-bright, high energy, storage ring generated x-ray beams that are used by academic, industrial, and research scientists world-wide to conduct experiments a very broad range of scientific disciplines. The impact of this research advances our technology, economy, health, and our fundamental knowledge of the materials that comprise our world. The User Program Office Administrator at the Advanced Photon Source user facility supports the user community, the User Office team, and the facility for a range of administrative, DOE compliance, and reporting functions. The person also is responsible for managing daily communications from the user community (e-mail and phone) along with various facets of APS systems including user registration, user proposal submission, user feedback, and user training. The person also is responsible for addressing user access issues related to Experiment Safety Assessment forms. The role requires working interpersonally with a diverse array of visitors, Argonne staff, APS staff, beamline scientists, and external SMEs. The role will require internal communications with CAT, PSC, XSD, and ANL staff. This role will also interact with a variety of Laboratory-level organizations and systems, including IT, IS, Security, Accounting, and Foreign National Access Program, etc. Additional Responsibilities Include: Various reporting outputs for facility and DOE US user and visitor registration processing Interactions with various user platforms and processes Meeting support and logistics (virtual links, space reservations, food orders, honoraria, travel arrangements and tracking, etc.) Office purchasing and procurement, purchase requisitions for users User Portal check in processing and gate pass requests Office IT property and authorities tracking User site access management/Portal check-in Office point of contact for the Argonne Information Center User safety training User inquiries and correspondence May be required to perform other duties as assigned

Requirements

Interpersonal skills, oral and written communication skills, and ability to interact with people at all levels both within and outside the laboratory.
Skills for working in a team environment.
Ability to handle multiple requests with accuracy and timeliness.
Ability to handle matters with confidentiality and discretion.
Proficiency in Microsoft Office suite of products.
Ability to model Argonne’s core values of impact, safety, respect, integrity, and teamwork.
SA2: High school Diploma and 4+ years of related experience or equivalent.
SA3: High school Diploma and 8+ years of related experience or equivalent.

Nice To Haves

Work experience in an administrative setting.
Experience in meeting/conference coordination.
Knowledge of Argonne’s standard business systems and practices.

Responsibilities

Various reporting outputs for facility and DOE US user and visitor registration processing
Interactions with various user platforms and processes
Meeting support and logistics (virtual links, space reservations, food orders, honoraria, travel arrangements and tracking, etc.)
Office purchasing and procurement, purchase requisitions for users
User Portal check in processing and gate pass requests
Office IT property and authorities tracking
User site access management/Portal check-in
Office point of contact for the Argonne Information Center
User safety training
User inquiries and correspondence
May be required to perform other duties as assigned