Office and Lab Administrator

Calyx • Needham, MA

2d • $22 - $42 • Onsite

About The Position

This is an onsite role that provides direct office management and laboratory management support for Perceptive’s Needham office in Massachusetts.

Requirements

• Excellent interpersonal, verbal and written communication skills.
• A flexible attitude with respect to work assignments and new learning.
• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail.
• Ability to identify and implement process improvements.
• Cross-functional coordination (Operations, Facilities, IT, HR)
• High School degree/some college or trade school preferred
• 2 - 5 years of transferable work or educational experience
• Ability to solve problems effectively; think critically and work independently to solutions
• A demonstrated track record of proactivity/desire to get the job done
• Professional and friendly attitude; excellent communication skills – a “people person”
• Proficiency in Microsoft Office programs and ability to learn company-specific computer systems
• Keen attention to detail and exceptional organizational skills
• Highly professional attitude along with ability to multi-task and pivot focus effectively
• Ability to be hands-on, function independently, and take ownership in an innovative work environment

Responsibilities

• Needham Site Administrative support
• Serve as the first point of contact for onsite visitors and customers, ensuring professional and welcoming experience.
• Manage incoming and outgoing office mail, including sorting and distribution.
• Coordinate meeting room scheduling and ensure rooms are properly prepared for internal and external meetings.
• Support site logistics, including organizing local events, coordinating catering and owning the guest management systems (i.e. HybridHero/Greetly) for the Needham office.
• Order and maintain office supplies, including stationery and general office materials.
• Oversee kitchen supply inventory, restocking as needed, and coordinate office lunches and team meals.
• Support HR with onboarding activities, including new hire preparation and orientation logistics.
• Assist with social committee initiatives and employee engagement activities.
• Support Operations, Facilities, IT, and HR teams in developing and distributing company-wide communications to ensure employees are informed and connected to key resources.
• Laboratory Support
• Provide administrative and clerical support to Discovery Lab Leadership.
• Support office and lab procurement processes, including purchasing and vendor coordination.
• Assist with project coordination to support lab operations and study execution.
• Provide shipping and receiving support for lab materials, supplies, and study-related items.
• Work with lab management team to manage inventory and ordering of lab consumables to ensure uninterrupted laboratory operations.
• Provide finance and budget support related to lab operations, including tracking expenses and coding invoices.
• Other
• Carry out any other reasonable duties as requested

Benefits

• Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• Paid time off policy including holidays and sick time
• Internal growth and development programs & trainings
• 401(k) program, life & accident insurance and disability insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED