Office Assistant

Fagen Friedman & Fulfrost LLP•Los Angeles, CA

5d•Onsite

About The Position

Fagen Friedman & Fulfrost LLP, an education law firm, has an immediate opening for an Office Assistant in our Los Angeles Office. The Office Assistant handles front office reception, administration, and maintenance of the file room and legal records. Duties include greeting guests, answering multi-line phones, monitoring OAH portal, sorting and distributing mail, scheduling meetings, managing the use of conference rooms and guest offices, and coordinating catering and room set-up, including A/V or other technology needs. Additional duties include maintenance of conference and supply rooms, ordering and stocking kitchen supplies, kitchen clean-up, and refreshments throughout the day. The Office Assistant is also responsible for record creation, maintenance, and closing (paper and digital files) and supports secretaries, paralegals, and attorneys. Additional responsibilities include managing reports for offsite inventory, preparing files for offsite storage, and retrieving files when required. Candidates should possess the ability to interact effectively with people at all organizational levels of the Firm, observe confidentiality of client and firm matters, have excellent verbal and written communication skills, the ability to work in a team environment, take ownership of assigned duties, demonstrate superb organizational and time management skills, a willingness to complete all tasks and learn new skills, and thorough knowledge of PC applications.

Requirements

Proven experience as an office assistant, records clerk, or other relevant administrative roles
Working knowledge of office equipment
Thorough understanding of office management procedures
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving
Excellent written and verbal communication skills
Proficiency in MS Office
Must be customer service and team oriented
Ability to interact effectively with people at all organizational levels of the Firm
Observe confidentiality of client and firm matters
Ability to work in a team environment
Take ownership of assigned duties
Demonstrate superb organizational and time management skills
A willingness to complete all tasks and learn new skills
Thorough knowledge of PC applications

Nice To Haves

Three years or more of administrative or records clerk experience, preferably in a law firm.
Experience operating a multi-line call manager system, transferring calls, and handling multiple calls simultaneously.