Office Coordinator - Planning Department

County of Weld • Greeley, CO

3d • $29 - $38

About The Position

Office Coordinator with development, accountability, monitoring and performing higher level functions related to the budgetary process for Planning, Building and Development Review. Responsible for department payables/receivables and requisitions. Perform a variety of administrative and complex office duties requiring confidentiality and extensive use of independent judgment; may attend public meetings; may take and transcribe notes, minutes and/or confidential dictation.

Requirements

• Associate's Degree in Accounting or Business Administration with emphasis in Accounting or any equivalent combined or 2 years increasingly responsible job-related duties and considerable knowledge of budgeting and fundamental accounting practices and methods including financial reporting, accounts payable and accounts receivable
• Ability to compute rate, ratio and percent.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Knowledge in the operation of a variety of office equipment.
• This position requires the use of multiple computer programs including Accela, Banner, Xtender, Word, Excel, PowerPoint, Publisher, Acrobat Adobe Pro, Microsoft Teams, WellsOne Expense Manager, OpenCities and Workday.
• Candidate must pass criminal background check prior to employment start date.
• Pre-employment substance screening is required for this position.
• This position is subject to a pre-employment drug screening.
• Employment is contingent upon successfully passing the screening in accordance with Weld County policy.

Nice To Haves

• Bachelor's Degree in Accounting or Business Administration with emphasis in Accounting or any equivalent combination of education and experience that will provide the necessary skills
• 5 years Increasingly responsible job-related duties and considerable knowledge of budgeting and fundamental accounting practices and methods including financial reporting, accounts payable, and accounts receivable.

Responsibilities

• Assist Director and other managers or administrative staff members.
• Perform a variety of administrative and complex office duties requiring confidentiality and extensive use of independent judgment; may take and transcribe notes, minutes and/or confidential dictation.
• Create spreadsheets, correspondence, forms and reports utilizing technical terminology and composition skills requiring accuracy and completeness, coordinates plans and project activities.
• Determine deadlines, arrange meetings, organize data, calendar invites, Teams meetings, etc.
• Responsible for managing functional office areas such as mailboxes and ordering of office supplies for Planning, Building and Development Review.
• Maintain employee lists, addresses, phone numbers, in case of emergency contacts, birthdays and hire dates.
• Keep inventory of fleet vehicles, distribution of registration and insurance
• Prepare monthly reports for departments and send to internal and external contacts who request them.
• Manage website updates for Planning, Building and Development Review.
• Provide research as requested by Director or other management.
• Assist Director and Management with development, accountability, monitoring and performing higher level functions related to the budgetary process for Planning, Building and Development Review.
• Acts as a liaison for all Workday budget-related tasks, coordinating entries, updates, and issue resolution with internal teams and system administrators.
• Provide Director with detailed monthly and quarterly financial metrics including actual vs. budget reports, trend analysis and variance reports.
• Co-create and update the Department’s Annual Manager Budget Book.
• Responsible for department payables/receivables and requisitions.
• Process refunds for Planning, Building and Development Review permits.
• Daily deposits for Building, Planning and Development Review.
• Organize and maintain accounting records for retention, audits, and budget.
• Acts as a liaison for department official payment summaries with Accounting, Treasurer, IT, and other offices.
• Reconciler for the Department’s purchase cards by reviewing transactions weekly and reconciling credit card statements at the end of each month.
• Follow policies and procedures, the Weld County Code of Conduct and adhere to strict confidentiality guidelines and appropriate release of information outlined in both.

Benefits

• Weld County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree