Office Manager 1, Instructional Programs

Houston Independent School District•Houston, TX

2d•$50,000 - $70,000•Onsite

About The Position

The Office Manager 1 will assume a strategic leadership role, overseeing the efficient operation of the office and providing comprehensive administrative support to various teams. They will manage office resources, drive process improvements, and foster a productive work environment. This role requires strong leadership skills, business acumen, and ability to drive organizational effectiveness will contribute to the overall success of our company.

Requirements

High School diploma or equivalent qualification
1 to 3 years of relevant experience.
Proven experience in an administrative or office support role, with strong organizational and multitasking abilities.
Proficiency in using office software, including word processing, spreadsheet, and presentation tools.
Excellent verbal and written communication skills, with a customer-service-oriented approach.
Strong attention to detail and accuracy in completing tasks.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Professional demeanor and ability to maintain confidentiality.
Strong interpersonal skills, with the ability to interact effectively with employees, visitors, and external stakeholders.
Knowledge of office management principles and procedures.
Ability to adapt to changing priorities and handle unexpected situations.
Positive attitude and willingness to contribute to a positive work environment.

Nice To Haves

Familiarity with basic HR processes and procedures is desirable.

Responsibilities

Greet and assist visitors, answering inquiries, and directing them to the appropriate personnel or department.
Manage incoming and outgoing correspondence, including mail, emails, and phone calls, ensuring timely responses and appropriate distribution.
Maintain office supplies inventory, anticipate needs, and place orders to ensure availability of necessary items.
Coordinate meetings and appointments, including scheduling, preparing agendas, arranging facilities, and distributing relevant materials.
Assist in the preparation of reports, presentations, and other documentation, ensuring accuracy and adherence to formatting guidelines.
Maintain and update employee records, including contact information, leave requests, and performance evaluations, ensuring confidentiality and accuracy.
Oversee the maintenance of office equipment, including computers, printers, and telecommunication systems, coordinating repairs or replacements as needed.
Assist in budget monitoring and expense tracking, providing support in maintaining financial records and processing invoices.
Coordinate travel arrangements and accommodations for employees, ensuring efficient and cost-effective arrangements.
Support HR-related tasks, such as onboarding new employees, coordinating training sessions, and assisting with employee benefits administration.
Assist in organizing office events, such as team-building activities, celebrations, or conferences, including venue selection, catering, and logistics coordination.
Foster a positive and inclusive office culture, promoting teamwork, collaboration, and effective communication among employees.
Performs other job-related duties as assigned.