Office Manager - Amtrak

Aramark

2d • $60,000 - $68,000

About The Position

The Office Manager is responsible for the supervision of general office functions, as well as light Human Resource administration including Union administration duties. Primarily supervises day-to-day data collection and supervises or completes basic accounting reports. Assist unit management in completion of standard monthly management reports.

Requirements

• Bachelor's level degree in Management or related field required
• 4 years experience as an Office Manager or a position with primary emphasis on payroll and accounting
• Satisfactory computer skills and acumen including, but not limited to Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, etc.)
• Requires effective oral and written communication skills, sound interpersonal skills and the ability to interface with front line employees and all levels of management

Nice To Haves

• Bi-lingual in English & Spanish
• Prior experience using the Kronos payroll system

Responsibilities

• Process weekly payroll in compliance with the Payroll SOP
• Maintaining payroll records, making appropriate payroll corrections, participating in payroll audits.
• Weekly tracking of attendance for up to 100 employees.
• Draft attendance related progressive discipline notices and send them to management to be administered
• Maintain electronic weekly schedules and posting hard-copy schedules for associates.
• Run and send daily Kronos reports to management
• Conduct shift/vacation bids for union employees
• Process weekly Accounts Payable submitting invoices for payment
• Ensure merchandise ordered is received. Follow up via email/phone with vendor inquiries regarding order and/or payment status
• Attend monthly Operating Statement conference call, speak to reconciliation excel spreadsheet with explanations of items purchased as requested by regional or corporate finance team
• Purchase office and general commissary supplies for employee use
• Establish new and maintain existing personnel files and I-9 documentation
• Conduct orientation for new hires
• Workmen’s compensation correspondence
• Research unemployment claim requests and respond to third party vendor by applicable deadlines
• Serve as the first point of contact for employee inquiries regarding payroll and benefits
• Serve as a liaison between management and employees with routine personnel questions and concerns reported that require escalation
• Maintain employee bulletin boards. Ensure all relevant communications are visible as well as required local, State and Federal posting
• Responsible for maintaining DOT Driver files and vehicle reports
• Other duties, as assigned.

Benefits

• Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources.
• Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage.
• Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level