Office Operations Coordinator / Administrative Assistant

1-800 Hansons LLC•Jacksonville, FL

8d•$18 - $20•Onsite

About The Position

Grow with us! Paramount Builders, a 1-800 Hansons company, is a top ranked home improvement company that is continuously growing and expanding. We are looking for individuals who want to learn the business and receive the guidance to continue to advance within the company! The Office Operations Coordinator / Administrative Assistant plays a critical role in keeping the Jacksonville branch running smoothly. The Office Operations Coordinator / Administrative Assistant manages the daily administrative and operational workflow of the office while supporting the General Manager and cross-functional teams. The Office Operations Coordinator / Administrative Assistant will serve as the central point of coordination for office operations, ensuring processes are followed, installations are supported, documentation is completed, and employees and customers receive a high level of service. This role is ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in keeping teams organized and productive.

Requirements

High school diploma or GED
3+ year of administrative or office support experience
Strong communication and organizational skills
Proficiency with Microsoft Office (Word, Excel)
Ability to multitask in a fast-paced office environment
Self-motivated with strong attention to detail

Nice To Haves

Office management or branch operations experience
Experience supporting field teams or installation crews
Construction or home improvement industry experience

Responsibilities

Oversee day-to-day office operations to ensure workflows are completed efficiently and according to company processes.
Maintain organization of all office records, installation paperwork, and customer documentation in appropriate computer systems.
Manage office supplies, equipment, and facility organization to maintain a professional work environment.
Support the General Manager in branch administrative and operational activities.
Provide administrative and operational support to branch employees, installers, and leadership.
Assist with onboarding new employees and maintaining employee documentation.
Coordinate office communication and ensure timely completion of tasks across teams.
Serve as the first point of contact for customers, vendors, installers, and visitors.
Answer and route incoming calls and office visitors professionally while ensuring customer inquiries are addressed quickly.
Maintain positive and professional relationships with customers and partners.
Enter and maintain accurate data in company systems.
Upload installation photos, contracts, and documentation into company databases.
Track and organize installation paperwork and ensure completed documentation is returned and filed properly.
Review installation paperwork and submit payroll information or discrepancies to corporate when necessary.
Support corporate operations teams with administrative needs.
Maintain a clean and organized office environment.
Coordinate office events and internal activities.
Manage the office in the absence of the General Manager.

Benefits

$18 - $20/hour
Weekly pay via direct deposit
Full-Time (Monday-Friday from 8am-5pm)
Eligible for Health Benefits at 30 days of employment (medical, dental, vision, life, critical, accident, short-term & long-term disability)
Eligible for 401k w/company match at 90 days of employment
Paid Time Off (with rollover of unused hours yearly)
Eligible for Holiday Pay at 30 days of employment
Tools provided to help you constantly learn, develop and grow within the company
Committees to join such as fun, well-being and safety
Referral bonuses
Employee, Friends & Family Discounts
Annual Summer Picnic w/opportunities to win weekly prizes and a grand prize of $5,000.00