Office Operations Internship

SoarTech an Accelint company•Orlando, FL

10d

About The Position

The Office Operations Internship is a part-time, temporary/internship position that ensures building operations run smoothly including, but not limited to, office management and maintenance needs, company event planning, customer meeting support, building ID badging, conference planning, catering, etc. This role will also provide administrative support and data management services to other leaders and departments as assigned.

Requirements

A bachelor’s degree or in active pursuit of a degree, preferably in human resources, business administration, business management, or a related discipline.
Must be proficient in Microsoft Office 365, specifically with Excel, Word and PowerPoint.
Ability to analyze and solve challenging problems creatively.
Strong interpersonal and communications skills.
Ability to complete projects according to outlined scope, budget, and timeline.
Demonstrated ability to work in a fast-paced environment.
Ability to obtain and maintain a Department of Defense (DOD) Security Clearance.

Nice To Haves

Bachelor’s degree or an advanced degree in human resources, business administration, business management, or equivalent experience.
Previous experience in customer services related positions.
Pervious office administration or human resource experience.
An active Department of Defense (DOD) Security Clearance.

Responsibilities

Greets guests and visitors, and conducts required security checks, sign in, etc.
Serves as a point of contact for onsite office needs during business hours and supports administrative/reception requests as required.
Assists with planning and execution of special events such as open enrollment, organization-wide meetings, employee recognition events, conferences, holiday parties, and retirement celebrations, including catering arrangements.
Reports need for building maintenance repair, maintains office and kitchen inventory levels.
Monitors performance issues of printers; alerts IT for repairs.
Supports clerical and billing needs by reconciling monthly credit card statements/receipt submissions for support departments.
Supports policy, procedure and form management for the company.
Collects and distributes all incoming/outgoing mail, packages, and deliveries. Including trips to FedEx drop off locations.
Supports onsite or offsite project event/demonstration planning as needed.
Supports Human Resource department needs as assigned.
Other duties as assigned.