Office Operations & Purchasing Coordinator

Evans Capacitor Co•East Providence, RI

20h•Onsite

About The Position

The Office Operations & Purchasing Coordinator is responsible for ensuring the smooth day-to-day operation of the office and the facility's administrative functions. This role supports front desk operations, indirect purchasing, vendor documentation, safety compliance support, and employee engagement activities. This position serves as the first point of contact for visitors and plays a key role in maintaining an organized, professional, and well-functioning workplace.

Requirements

Associate’s or Bachelor’s degree preferred
2–5 years of administrative, office management, or operations support experience
Experience in a manufacturing or industrial environment is a plus
Strong organizational and time management skills
Excellent communication and interpersonal skills
Ability to manage multiple responsibilities simultaneously
Strong attention to detail and follow-through
Proficiency in Microsoft Office (Outlook, Excel, Word)
Highly organized and proactive
Professional and welcoming demeanor
Detail-oriented with strong follow-up
Comfortable interacting with employees, customers, and vendors
Able to manage both administrative and compliance-related tasks

Nice To Haves

Experience in a manufacturing or industrial environment is a plus

Responsibilities

Serve as the first point of contact for all visitors and guests
Welcome visitors and ensure proper visitor sign-in and screening procedures
Issue visitor badges and notify employees of arrivals
Maintain a professional and organized lobby and reception area
Assist with the coordination of customer visits and site tours
Maintain conference rooms, lobby, and shared office spaces
Ensure breakroom and office supplies are stocked
Manage incoming and outgoing mail, packages, and shipments
Coordinate with vendors for office services and facility support
Assist with preparation and logistics for internal meetings
Manage the purchasing of non-production items, including:
Office supplies
Breakroom supplies
PPE and safety supplies
General facility and administrative supplies
Maintain inventory of frequently used supplies
Work with accounting to ensure purchase orders and invoices are properly processed
Maintain vendor documentation, including:
W-9 forms
Certificates of Insurance
Vendor contact information
Send and track annual vendor questionnaires
Assist with vendor onboarding and documentation requirements
Maintain and organize the company’s Safety Data Sheet (SDS) library
Ensure SDS documentation is accessible and current
Assist with chemical inventory tracking
Support labeling compliance and hazard communication documentation
Assist with waste tracking logs and usage calculations
Support documentation needed for safety and environmental compliance
Coordinate company events and employee engagement activities
Support logistics for company meetings and celebrations