Seasonal - Office Services Administrative Specialist

RubinBrown Career • Chicago, IL

1d • Onsite

About The Position

RubinBrown is one of the nation’s leading accounting and professional consulting firms with a commitment to building personal relationships and delivering totally satisfied clients. The RubinBrown name and reputation are synonymous with experience, integrity and value. RubinBrown has revenue of approximately $240 million with 1000+ team members across locations in Chicago, Denver, Kansas City, Las Vegas, Nashville, and St. Louis. The Office Services Administrative Specialist assists with general administrative duties in addition to tax return assembly.

Requirements

• High School Diploma
• Prior experience in office or retail environment
• High attention to detail, initiative and follow through
• Strong editing and organizational skills required
• Strong planning, scheduling and problem solving skills
• Excellent written and oral communication skills
• Strong interpersonal skills; ability to interact effectively with all levels internally and externally
• Strong PC skills, including Microsoft Word, Excel and PowerPoint
• Ability to handle routine tasks with minimal supervision
• Ability to support multiple people and manage multiple priorities in a fast-paced environment
• Ability to work effectively in deadline situations
• Highly motivated, professional, energetic and resourceful
• Able to work independently with minimal supervision, as well as a team member
• Ability to work in excess of normal work hours, when necessary, (approximately 55 hours a week during peak times)
• RubinBrown’s dress code requires that employees maintain a professional appearance and engage in proper grooming
• The typical office hours are 8:00 a.m. to 5:00 p.m.
• Travel for this position will be minimal
• Ability to sit for long periods of time
• Ability to move throughout office
• Ability to lift, carry, push, pull up to 30-50 pounds
• Ability to speak English to communicate with clients, team members, etc.

Nice To Haves

• High School Diploma, Associate’s or Bachelor’s Degree preferred
• Two or more years of work experience in a related position

Responsibilities

• Maintain Office/Pantry Supplies and refreshment areas (receive, inventory, stock, move, organize)
• Maintain general office appearance
• Prepare for meetings/events including room and meal set-up and clean-up
• Collect and process incoming and outgoing mail
• Process incoming and outgoing courier deliveries (e.g. FedEx)
• Provide back-up support to other administrative team members and assist other office services center team members with projects when necessary

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED