Operations Analyst

Ford Motor • Allen Park, MI

13d • $84,480 - $162,120 • Hybrid

About The Position

We are the movers of the world and the makers of the future. We get up every day, roll up our sleeves and build a better world together. At Ford, we’re all a part of something bigger than ourselves. Are you ready to change the way the world moves? In this position... We are seeking an experienced individual to join Business Operations in Ford Racing. Business Operations supports the Organization including Motorsports Competition, Engineering and Marketing while working directly with Ford’s Supply Chain, Finance/Accounting, Legal/Risk Analysis and Vehicle Program Teams. Business Operations support spans across all of the Program teams or race series Motorsports competes in which includes NASCAR, NHRA, multiple Sportscar series, Australia Supercar, Formula 1 and numerous Off-Road Racing series. This is a very dynamic, fast-paced, and unique position that incorporates a broad range of responsibilities with exposure to cross-functional management. Currently, we have an opening in Business Operations and look forward to welcoming the ideal candidate as soon as identified! We are looking for a Business Operations Specialist to manage the operational needs of the Engineering and Program Teams. Program Teams include Production Vehicle or Racing Programs (e.g. NASCAR/NHRA, Sports Car, Off-Road, Formula 1) or other competition/customer racing programs. The Business Operations Specialist's responsibilities include managing the assigned business and operational elements of the engineering team which may include managing facility needs, purchase orders, part orders, financial reporting, audit reporting/compliance, cycle plan, resolving supplier invoicing/payment issues, vehicle management, ongoing optimization of processes, collaborating with the team, and additional issue resolution as program needs arise. To be successful, you should have perseverance, patience, be committed to improving processes, maintain detailed organization and able to ensure accuracy with timely execution under demanding timelines. Ultimately, a top-notch candidate should have excellent organizational, people management, and problem-solving skills.

Requirements

• Bachelor’s degree required. Technical, Finance or Business Degree.
• 6+ years of Automotive experience related to Program/Project Management, Engineering, and Product Development.
• Experience working with leaders of multidisciplinary team to resolve issues, technical or otherwise.
• Able to succeed in a fast-paced, passionate work environment that requires quick turn-around.
• Detailed, Self-Organized and able to manage multiple assignments simultaneously.
• Proficient using Excel, Outlook, Word and the suite of Microsoft Office programs.
• Experienced and skilled interfacing with computer software, ability to learn new programs including but not limited to SAP Ariba, Nicus Financial Reporting, DocuSign, ELMS, FMS, GPIRS and other systems.
• Strong problem-solving, time management skills and the ability to improve processes.
• Experienced working with GPDS or similar automotive product development system.
• Must be familiar with an assortment of vehicle components.
• Strong people management skills, excellent communication, both written and verbal.
• Flexibility of schedule to support the global team; willingness and ability to travel if necessary.
• Able to lift at least 30lbs safely.

Nice To Haves

• Finance degree, Engineering, Engineering Technology, Business MBA, Finance MBA or other master’s degree.
• Finance, Accounting or Legal experience are each desirable.
• Project Management certification or experience.
• Experience with SAP Ariba or similar procurement software will be desirable.
• Experience creating Financial forecasts in Nicus and working to KPI’s.
• High degree of self-motivation and willingness to commit extra effort to always "get the job done".
• Candidate must be comfortable in speaking and working with a Director level management team and interfacing externally with Ford partners.
• Prior experience in the motorsports industry and a passion for performance products.
• You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!

Responsibilities

• The Engineering Operations Specialist will support the Operations Teams as assigned; reporting to the Business Operations Supervisor to maintain consistent and appropriate processes across the Ford Racing Organization.
• Regular interaction with the respective Engineering Managers, Program Managers, Business Owners, and external partners as required to support engineering needs.
• Support the interface with multiple Ford internal teams including Internal Control, Supply Chain, Finance, OGC, Trademark Licensing, Confidentiality, Risk Analysis and Vehicle Programs.
• Work directly with the Operations Team, Buyers and Finance team as necessary to support Engineering and Program Team needs and ensure internal alignment with corporate processes.
• Complete governance and document retention aligned with internal control requirements; conduct sample audits as necessary to ensure compliance to corporate controls testing.
• Author purchase requests for program business owners using SAP Ariba, which includes authoring, reviewing and updating the submission documents (SOW, SSRL, RFQ, etc.) as appropriate, creating the requisition in Ariba and following up on the approvals for each request to ensure timely execution.
• Collaborate directly with the Buyer to support compliance, accuracy and timely processing of purchase orders.
• Support supplier issues related to Ford system interface, invoicing, access and additional issues as they arise.
• Author and process any JDA / NDA / Confidentiality documents as necessary.
• Manage the Operations Finance interface with reporting, forecasts and tracking for assigned cost center(s).
• Support Operations needs of the Program teams.
• Schedule Operations team topics into the weekly meeting cadence to support issue resolution.
• Support specialized transportation/logistics of Ford Racing vehicles and related equipment to various locations/events across the globe.
• Resolve supplier issues as they arise, including SAP Ariba User Interface issues, invoice problems and ensuring payments are processed and received as appropriate.
• Resolve issues with Accounts Payable as needed.
• Process manual payments as necessary.
• Support GSDB code creation and issues resolution between supplier and Supply Chain.
• Support Motorsports overall spending summary and monthly budget reviews.
• Support Finance reviews, monthly Forecast updates, CaR submissions, Accruals, etc. as necessary.
• Support Internal Control audits and compliance testing.
• Support Operations meeting forums as needed.

Benefits

• Immediate medical, dental, vision and prescription drug coverage
• Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up child care and more
• Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more
• Vehicle discount program for employees and family members and management leases
• Tuition assistance
• Established and active employee resource groups
• Paid time off for individual and team community service
• A generous schedule of paid holidays, including the week between Christmas and New Year’s Day
• Paid time off and the option to purchase additional vacation time.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees