Operations and Administrative Coordinator

Ascend Partner Firms•Cheyenne, WY

About The Position

This role works across departments to support a variety of marketing, employee engagement, and administrative initiatives within the Firm. Success in this role requires follow-through, adaptability, and a willingness to take ownership of projects from start to finish.

Requirements

2-3+ years of experience in an Administrative or related function.
Bachelor’s degree in Marketing, Human Resources, Business Administration, or related field.
Prior experience planning and executing events.
Proficiency in social media platforms (Facebook, LinkedIn, Instagram) and online communication tools.
Experience with Canva, Easil, or similar design platforms.
Excellent communication and interpersonal skills with the ability to build strong working relationships across departments.
Strong organizational skills and exceptional attention to detail.
Proven ability to manage multiple projects simultaneously and follow through to completion.
Self-directed, highly motivated, and comfortable handling both strategic and administrative tasks.
Willingness to step in wherever needed to support the Firm’s goals.

Responsibilities

Actively manage and maintain the Firm’s social media presence to attract prospective employees and market our services to clients.
Coordinate community stewardship marketing efforts, including managing advertisements, sponsorship logos, and brand visibility.
Assist with website oversight and ensure content remains accurate, current, and aligned with Firm messaging.
Track campaigns and initiatives to ensure deadlines are met and projects are fully executed—not just launched.
Lead survey creation and data collection efforts with careful attention to detail and organization.
Plan, coordinate, and execute firm-wide events from logistics to post-event follow-up.
Provide administrative support related to recruiting, event planning, and marketing initiatives.
Coordinate logistics for on-campus recruiting and student on-site visits.
Assist with scheduling, tracking deadlines, managing vendor communications, and organizing documentation.
Jump in to assist leadership and teams as needs arise—especially during busy recruiting seasons and high-volume periods.
Assist with audit departmental logistics, including CPE credit tracking, internal job status reporting, and the drafting/processing of various audit-related deliverables.
Coordinate and execute the end-to-end Request for Proposal (RFP) process, including drafting tailored responses, gathering technical specifications from subject matter experts, and ensuring all submission deadlines and requirements are met.