Operations and Events Coordinator

Aegis Project Controls•Silver Spring, MD

1d•Onsite

About The Position

The Operations and Events Coordinator will support the Events, Training, and Office Operations functions across Aegis’ eight locations. The role will also provide cross-functional support to members of the executive team as needed. This is an entry level, in office role based at the Silver Spring Headquarters, with a minimum of three days per week on site, reporting directly to the Events, Training, and Meetings Manager. While the position will be physically located at HQ, the role will provide operational support for employees and initiatives across all Aegis offices, ensuring consistency in processes, logistics, and employee experience.

Requirements

Excellent organization and attention to detail
Proven success at working in a fast-paced environment with competing priorities.
Can maintain a consistent schedule, during core business hours, five-day-a-week work schedule. This position is required to be in the office (Monday-Friday)
Have excellent verbal and written communication skills with a keen attention to detail.
Proficient in Microsoft Office

Responsibilities

Monitor and manage the office inbox and phone line
Coordinate parking and building maintenance requests
Order and manage office supplies, snacks, and other needs for office
Assist with the coordination and logistics of internal events, training, and meetings
Coordinate meals, supplies, shipping, and vendors
Support executive team as needed
Manage the inventory process for swag and supplies, including shipping and ordering
Coordinate printing requests with outside vendor
Partner with office leads to propose and maintain office policies and procedures as needed
Maintain office organization and cleanliness