Operations and Facilities Coordinator

NWACC

2d•$20•Onsite

About The Position

NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas. As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers. NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success. The Operations and Facilities Coordinator provides comprehensive administrative, fiscal, and operational support to ensure efficient departmental operations. The position coordinates records management, budgeting, workflow systems, facilities-related processes, and compliance activities. All duties are performed in accordance with local, state, and federal laws and institutional policies. Responsibilities include managing records for the department, departmental budget, ServiceNow or current workorder software, and other duties as assigned. All duties are performed in accordance with local, state, and federal laws as well as institutional policies.

Requirements

The formal educational equivalent of an B.S. or B.A. degree in business administration, or a related field
At least two years of office management experience
Budgeting: Minimum of two years budget, purchasing, or fiscal planning and reporting
Ability to learn new software applications related to performance of assigned job duties
Technical Proficiency: Skilled in MS Office (Word, Excel, PowerPoint, Access)
Confidentiality and Compliance: Capable of handling sensitive information with discretion in accordance with state, federal, and institutional policies
Independent Work and Accountability: Self-starter who takes initiative, manages responsibilities with minimal supervision, and maintains high performance standards
Time Management and Organization: Strong ability to manage time, multitask, and stay organized in a fast-paced environment
Analytical and Research Skills: Proficient in conducting research, analyzing data, performing quality assurance reviews, and recommending actions
Interpersonal and Communication Skills: Ability to work effectively with employees at all levels, build relationships across the institution, and communicate clearly in written and oral formats

Responsibilities

Oversee departmental records, retention schedules, and records destruction.
Maintain asset, warranty, vehicle, and equipment records
Coordinates and supports the ServiceNow database, including preventive maintenance scheduling and assists with user access and training, and manages requests submitted via ServiceNow
Prepare, track, analyze and project departmental budgets.
Manage and project utility usage and costs.
Monitor fuel card activity and operational expenses.
Process purchase requisitions, contracts, invoices, and fiscal documentation
Monitor parts/supplies inventory and equipment certifications (e.g., FCC licenses, generators, elevators, fire systems)
Administer physical and electronic key/access systems using current software; track issuance/returns and coordinate changes
Assist in development, interpretation, and implementation of operational and facilities-related policies.
Prepare operational, fiscal, and compliance reports
Maintain emergency contact lists and support incident response.
May be expected to report to campus at the supervisor’s request, including nights, weekends, inclement weather, and emergencies
Additional duties may be assigned as necessary to support the goals and objectives of the department and college