Operations Manager- Network & Vendor Relations (NY)

Excellence Community Schools•New York, NY

10d•$60,000

About The Position

Excellence Community Schools is a nonprofit charter management organization that prepares young people to compete for and succeed in top-tier high schools. Through our Bronx and Stamford Excellence schools, we cultivate intellectual, artistic, social, emotional, and ethical development within a caring and rigorous academic environment. The Operations Assistant will help organize and run the daily administrative operations of the facility, support a myriad of office tasks, and work diligently under the supervision of the Director of Vendor Relations and Billing. The ideal candidate will possess a keen attention to detail, be highly organized, have excellent interpersonal and communication skills, maintain confidentiality, and have excellent problem-solving skills.

Requirements

Minimum 3 years of work experience in office or operations management, preferably in a nonprofit or educational setting
Bachelor's Degree required
Strong organizational and multitasking skills with keen attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Excellent written and verbal communication skills.
Ability to maintain confidentiality, work independently, and take initiative in solving problems.

Responsibilities

Manage office functions and provide assistance to network staff.
Sort and distribute communications in a timely manner.
Manage building intercom communications.
Provide general support to visitors and callers.
Manage storage and supply areas.
Organize and monitor supply levels, receive deliveries, and verify items received.
Manage and address office-related issues as they arise.
Process and manage vendor time sheets.
Coordinate onboarding of vendors.
Manage porter coverage.
Maintain trusting relationships with suppliers, customers, and colleagues.
Organize and maintain digital filing system for contracts and compliance documentation to ensure secure and organized archiving of vendor and billing documentation.
Manage and track vendor purchase orders, ensuring timely processing and filing.
Assist in the collection and management of insurance documentation from all current and potential vendors.
Manage accounts for fire and burglar alarm services, ensuring contracts are current.
Provide regular updates on pending tasks.
Participate in weekly meetings with multiple stakeholders as needed
Support scheduling of conferences rooms and events
Performs other duties as assigned.