Operations Coordinator (Engineering and Fleet)

Insite Energy•London, CA

6d•$30,000 - $35,000•Onsite

About The Position

We’re looking for an organised, proactive, and hands‑on Operations Coordinator (Engineering and Fleet) to play a central role in keeping our engineering and field operations running smoothly. Our Operations & Maintenance (O&M) team underpins every aspect of fleet, stock, tooling, and engineering support across the business, ensuring our service delivery is efficient, compliant, and ready to scale. As our Warehouse‑Based Operations Coordinator, you’ll be the operational heartbeat of the team. You’ll manage engineer van stock, oversee tooling and asset tracking, support fleet administration, coordinate between internal teams, and keep our systems and processes aligned. Your presence in the warehouse ensures our engineers have what they need, when they need it, while you maintain the accuracy and structure that keeps our operations performing at their best. You’ll report to the Field Operations Manager and work closely with Planning, Finance, and the wider operational teams to maintain the workflows that keep our field teams equipped and ready.

Requirements

Strong administrative experience in operations, logistics, or engineering support.
Experience with fleet administration (e.g., maintenance scheduling, compliance tracking, vehicle onboarding, insurance/tax updates).
Practical experience with stock control or warehouse processes, including deliveries, issuing materials, and cycle counts.
Strong Excel skills and confident use of MS Office.
Comfortable working across multiple systems and processes.
Excellent organisation and attention to detail, especially with asset records, compliance, and stock accuracy.
Clear communicator, able to work closely with engineers, planners, suppliers, and internal teams.

Nice To Haves

Experience with operational platforms such as Monday.com (desirable)
BigChange system knowledge (highly desirable)
Sage experience helpful, but not essential.
Exposure to change or process improvement is a strong plus.

Responsibilities

Manage engineer van stock and small lock-up stock levels.
Oversee fleet administration for ~ 20 vans, including maintenance scheduling, compliance tracking, and onboarding.
Coordinate between Planning, Finance, and Engineering teams to keep operations aligned.
Manage engineer tooling, asset tracking, and record accuracy.
Receive deliveries, manage stock movement, and maintain warehouse organisation.
Support engineer onboarding and maintain system records across fleet, tooling and stock.
Contribute to wider operational administration as the role develops.
Support process improvement and help refine operational workflows.

Benefits

Salary: £30,000 - £35,000 based on knowledge, skills and experience
Holiday Allowance: 25 days of holiday per year, plus English bank and public holidays, plus an additional day of Birthday leave.
Pension Scheme: Employer pension contribution matched at 4%.
Employee Assistance Programme (EAP): Free, confidential support available for personal and professional challenges.
Corporate Social Responsibility (CSR) Programme: "DO RIGHT WITH INSITE" provides up to 2 paid days off per year for volunteering with company-led initiatives. Additional information can be viewed here
Social Events: Regular company social events, including an annual Summer Party and Christmas Party.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume