Operations Coordinator II

University of Mississippi

4d•$17 - $25

About The Position

The University of Mississippi — fondly referred to as Ole Miss — stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member — student, faculty, and staff — can achieve their fullest potential. Join the Ole Miss Family — Build Your Legacy Here! Department: Job Summary: Provides complex administrative support to a department or group of professionals in support of unit goals. Job Description: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations. Serves as a first point of contact for individuals and groups, greets arrivals, and provides basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities. Processes, enters, tracks, and reconciles financial transactions and human resources data, including but not limited to departmental procurement cards, invoices, work orders, contracts, and other account needs. Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums. Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision. Maintains organization and updates physical and electronic records related to work operations according to established policies and procedures.

Requirements

High School (Required)
Relevant experience | 2 Years | Required

Responsibilities

Serve as the primary front-facing representative for the department by answering phones, greeting visitors, and providing professional assistance to guests and campus partners.
Oversee daily office operations, including opening and securing facilities and ensuring shared spaces are organized, functional, and properly equipped.
Manage all requisition requests and process related financial documentation in accordance with university policies.
Complete weekly VISA reconciliation reports and submit required documentation to Procurement by established deadlines.
Lead monthly account reconciliations across all departmental budgets and facilitate monthly budget review meetings.
Prepare and compile monthly financial reports for leadership review and approval.
Process and route invoices for payment in coordination with Procurement, ensuring accuracy and timeliness.
Manage billing and ensure proper general ledger (G/L) documentation is maintained.
Monitor equipment inventory and property control processes to ensure compliance and accurate record-keeping.
Coordinate space reservations and provide logistical support for meetings, events, and departmental initiatives.
Maintain meeting spaces to ensure cleanliness, functionality, and readiness, including technology and equipment setup.
Other appropriate duties as assigned