Operations & Facilities Coordinator

TIMONEY KNOX LLP • Fort Washington, PA

21h • $45,000 - $55,000 • Onsite

About The Position

Timoney Knox, LLP, a respected Montgomery County law firm, is seeking an Operations and Facilities Coordinator to support the daily operations and facilities management of our firm. This hands-on role is essential to maintaining the seamless operation, professional appearance, and overall functionality of our office.

Requirements

• High School Diploma or equivalent.
• Reliable transportation (frequent local travel required).
• Practical experience with managing physical spaces, vendor relationships, and maintenance tasks.
• Hands-on experience with hand tools (e.g., screwdrivers, hammers, wrenches) and equipment such as dollies, hand trucks and leaf blowers.
• Ability to lift or move up to 50 pounds.
• Proficiency with Microsoft Office (Outlook, Word, Excel) and basic computer skills.
• Strong verbal and written communication skills.

Responsibilities

• Serve as the primary point of contact for building suppliers and vendors (e.g., janitorial, landscaping, HVAC, electrical, and alarm services), keeping records of maintenance and inspections.
• Maintain the cleanliness and professional appearance of all common areas and building exteriors.
• Manage and stock office supply inventory for copy rooms, conference rooms, bathrooms, kitchens, and shared spaces.
• Oversee the upkeep of firm equipment such as copiers, printers, and computers, coordinating repairs and service as needed.
• Receive and distribute deliveries throughout the office.
• Handle daily mail operations, including post office runs, sorting, and internal distribution.
• Coordinate and lead workstation, furniture, and technology moves.
• Make bank deposits when required.
• Perform minor repairs and furniture assembly as needed.
• Provide courier services to courthouses and clients as needed.
• Assist with office projects such as scanning, shredding, file management, and assembling trial binders.
• Perform other duties as assigned to support the firm’s operations.

Benefits

• Mileage for local travel reimbursed at the IRS rate ($0.72/mile), with all tolls reimbursed in full.
• Full-time employment includes paid holidays, comprehensive benefits, paid time off, and 401(k) eligibility.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED