2026-27 Operations Office Assistant

Brilla Schools • New York, NY

5h • $25 - $30

About The Position

The Office Assistant will be the front line for families and visitors, greeting those with a smile and troubleshooting any problems that arise. They will help with ensuring the daily logistics of the school day run efficiently.

Requirements

• Bachelor’s degree or higher
• Unyielding commitment to students, self, and school’s constant learning and development
• An unwavering commitment to the educational mission of the Brilla Schools Network in service to the school community.
• Excellent written and verbal communication skills
• Detail-oriented and highly organized
• Highly motivated and capable of seeing projects through from beginning to end
• Ability to work autonomously as well as take direction as needed
• Flexible, mature, and humble
• Proficiency with Google Workspace and familiarity with ATS, PowerSchool, Parent Square
• Bilingual in English and Spanish

Responsibilities

• Maintain accurate and up-to-date student documents and records, and student and family data is handled securely and in compliance with FERPA and other relevant law
• Manage and update student information systems: ATS, PowerSchool, Internal Rosters, SchoolMint
• Help with attendance, student performance, and enrollment trends to support leadership decisions
• Help with all aspects of student enrollment and discharge procedures
• Help with daily student food services, ensuring the accurate tracking of student meal consumption and submission of compliance forms, as well as help with any daily concerns
• Helps with student transportation services in collaboration with the Operations Manager and Coordinator, troubleshooting issues as they arise
• Support the Operations Team in conducting required emergency drills and other key compliance-related tasks
• Help with Student Health Services; monitor student health and safety to ensure compliance
• Help in preparing the building annually for start-up/new school year launch
• Help with calendar-related communication efforts to all Brilla stakeholders via our communication platforms: Parent Square and PowerSchool
• Help with technical support and troubleshoot system issues
• Help in developing and disseminating communications during emergencies, such as inclement weather closures or safety incidents
• Help with weekly supply inventory/equipment checks
• Restock/service workroom supplies as necessary
• Provide front office support ensuring all interactions with all stakeholders are courteous
• Help with planning and implementation of school special events and initiatives
• Help with facilities management, including weekly and monthly facilities walk-throughs to ensure facilities are up to Brilla standards
• Support with the creation and distribution of all school-wide communications: school foods calendar, informational flyers, enrollment flyers, etc.
• Help with additional tasks as needed, such as budget tracking, vendor communication, or special projects assigned by the leadership team
• Perform other duties as assigned

Benefits

• The pay for this position is $25-30/hour. With a range of hours from 25-28 hours a week. This part-time position does not qualify for employer benefits.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level