Outreach Administrative Assistant (part-time)

Preston Trail Community Church•Frisco, TX

About The Position

Provide highly collaborative and relational administrative support for the Local-National-Global ministry at Preston Trail Community Church by partnering with the Outreach Director and volunteers to manage calendars, coordinate needs, and ensure smooth operations, while also offering hands-on support during ministry activities and events.

Requirements

Aligns with Preston Trail mission, beliefs, and values ( https://prestontrail.org/about/aboutus )
Committed to our team values of Self-Leadership, Positive Attitude, Team Mindset, Healthy Relationships, and High Performance
Strong problem-solving skills, with the ability to anticipate issues, think critically, and implement practical, effective solutions.
Well organized, proactive, and detail-oriented
Must submit our assessment here within 2 business days of applying for job
Possesses a high level of initiative and follow-through
Possess the ability to use appropriate judgment, discretion, and confidentiality
Ability to manage multiple projects, timelines, and communications simultaneously
Exceptional interpersonal skills with the ability to maintain healthy and motivating relationships with direct reports, coworkers, and team members
Proven administrative experience
Familiar and proficient with MS Teams/Office Products, social media tools and quick learner of other software platforms
Physically able to assist with event setup/teardown and remain on feet during events when needed
Ability to bend, squat, walk, and move comfortably in varying weather conditions, including high heat or cold, during outdoor programs and service opportunities
Ability to lift up to 25 pounds safely and without difficulty
Must be able to stand or sit for extended periods as required

Responsibilities

Support team in managing healthy relationships with Local-National-Global ministry partners
Schedule and organize Outreach Team Project Calendar, Mission Trip Calendar and Outreach Director’s Calendar
Assists in scheduling, organizing, supporting, and executing Local-National-Global ministry events and meetings
Coordinates and completes internal processes with other ministries (communications requests, facilities requests, tech requests, catering requests, etc.)
Manage check requests/expense reimbursements for the Local-National-Global ministry as directed
Maintain consistent communication with volunteers, ministry partners, and team members using ministry tools and communication channels
Help recruit, train, equip, and support volunteers to ensure healthy collaboration and strong engagement
Work with the team to maintain contacts, partner organizations, event photos, videos, collateral, and area needs utilizing Salesforce and Planning Center on a continuous basis.
Provide support for web, social media, MailChimp and other outward facing communications to keep the outreach and missions team relevant and up to date with our church.
Contribute ideas and solutions to help improve ministry systems, processes, and event execution
Provide hands-on support during events, including setup, hosting, and cleanup as needed
Complete additional tasks as directed by the Outreach Pastor