Part-Time Nonprofit Bookkeeper

Food System Innovations

4h•$26 - $30•Remote

About The Position

FSI seeks an experienced Part-Time Nonprofit Bookkeeper to support the Finance Department. Reporting to the Director of Finance & HR, this non-exempt, fully remote role performs assigned bookkeeping and accounting support functions in QuickBooks Online (QBO) and supports accurate month-end reporting. FSI manages approximately $40M in assets and processes $24–30M annually in grants, expenses, and programmatic investments, including donated property, in-kind contributions, stock gifts, and real assets. This role provides critical execution-level support to ensure the accuracy, integrity, and audit-readiness of those records. Important note on system transition: FSI anticipates migrating to a new accounting system in the near future. This role will maintain continuity and data integrity in QBO during the transition period, then perform bookkeeping functions within the new system following implementation. Candidates should be comfortable with change, capable of adapting workflows, and willing to contribute actively to a successful migration. This is a meaningful added responsibility that is reflected in the compensation range. Schedule & Flexibility This is a part-time role offering 10–20 hours per week with flexible scheduling coordinated within Eastern Time business hours. The position is well-suited for professionals who can commit to a consistent, predictable schedule and maintain reliable availability during agreed-upon hours—whether that’s structured around personal commitments, a second role, or other priorities. Reliability and consistency are as important as flexibility. Location & Employment Eligibility This position is fully remote and open to candidates located within the Eastern Time Zone. FSI is currently able to employ individuals in Maine, New York, Maryland, and North Carolina. Employment is contingent upon FSI’s ability to lawfully employ the selected candidate in their state of residence. FSI participates in E-Verify and will provide the federal government with information from each new employee’s Form I-9 to confirm work authorization. All new hires must be authorized to work in the United States and must complete Form I-9 employment eligibility verification upon hire. FSI does not sponsor employment visas at this time. Our Commitment to Inclusion and Equal Opportunity FSI believes that a wide range of perspectives, experiences, and backgrounds strengthens our organization and advances our mission. We are committed to fostering a workplace culture grounded in respect, professionalism, collaboration, and equal opportunity. FSI is an equal opportunity employer. Employment decisions are based on qualifications, merit, and organizational needs. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected under applicable federal, state, or local law. We welcome and encourage applicants from diverse backgrounds and lived experiences to apply.

Requirements

3+ years of nonprofit bookkeeping experience
Strong working knowledge of QuickBooks Online (QBO) and Bill.com
Experience with temporarily restricted fund accounting and functional expense classification
Familiarity with journal entries for payroll allocation, fringe benefits, and multi-department cost center coding
Experience supporting month-end close processes
Strong attention to detail with the ability to identify minor discrepancies in dates, amounts, reference numbers, or payee information
Comfortable performing both analytical accounting tasks and high-volume documentation work with sustained focus
Reliable high-speed internet connection; company computer will be provided
Candidate must be located and able to work in the Eastern Time Zone

Nice To Haves

Experience in a small or mid-sized nonprofit organization
Audit support experience
Familiarity with non-cash asset recording (in-kind donations, stock gifts, donated property)
Experience supporting or participating in an accounting system migration
Associate’s or Bachelor’s degree in Accounting or a related field

Responsibilities

Assist with monthly close activities and reconciliation of bank, investment, PayPal, and Bill.com accounts as assigned
Support Accounts Payable (AP) and Accounts Receivable (AR) processing
Assist with tracking grants, donations, and outgoing payments including international contractor payments
Prepare journal entries as directed to allocate payroll, healthcare group plans, and shared fringe benefits across multiple program cost centers and departments
Support classification of expenses by functional expense category: Program Services, Management & General, and Fundraising
Assist in recording and categorizing grants and contributions, including appropriate revenue recognition and classification of temporarily restricted and unrestricted funds
Support accurate tracking of donated property, in-kind contributions, stock gifts, and other non-cash assets as directed
Retrieve payment confirmations, check copies, and vendor information from Bill.com
Locate corresponding transactions in QuickBooks Online and attach supporting documentation to the correct entries
Follow established internal file naming conventions and documentation standards to maintain a clean, traceable audit trail
Flag incomplete documentation and coordinate follow-up with employees as needed
Review and match expense receipts to company credit card transactions, verifying Payee, Date, and Amount with absolute accuracy
Attach verified receipts to the appropriate transactions in the accounting system
Identify and escalate missing or inconsistent documentation
Maintain accurate records and data integrity in QBO through the migration period
Assist with reconciliation efforts and data validation during transition
Perform assigned bookkeeping functions within the new system following implementation
Escalate discrepancies, missing documentation, or inconsistencies to the Director of Finance & HR promptly
Maintain a clear and traceable digital audit trail
Provide regular updates on completed work and outstanding items
Adhere strictly to established SOPs and internal controls