Part-Time Office Coordinator

American Society of Civil Engineers (ASCE)

7d•Hybrid

About The Position

The American Society of Civil Engineers (ASCE), the largest national civil engineering association, seeks a part-time (15-20 hours a week) office coordinator to provide administrative and logistical support to our Washington DC office of 8-10 government affairs professionals. This is a great opportunity for someone who wants to get some first-hand experience working in a busy policy and government affairs operation or looking for a flexible part-time role. To accomplish ASCE's mission, ASCE staff works together as a team, based on a foundation of trust, striving for individual and organizational excellence. To achieve our shared goals, we maintain a relentless focus on members and a commitment to continuously grow and improve individually and collectively. We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team - one that makes better decisions, drives innovation, and delivers better business results. All qualified candidates including historically excluded individuals, protected veterans, women, and individuals with disabilities are encouraged to apply. This position works in the DC office near Union Station at least twice a week, with the option for additional hours worked remotely.

Requirements

Associates degree or equivalent college work or experience preferred
1-3 years of combined administrative and/or government affairs internship experience
Proficiency with MS Teams & MS Office
Strong written, verbal, and organizational skills

Responsibilities

Coordinating in-person meetings, including reserving meeting space, ordering catering, and managing other logistics
Handling external mailings for the government affairs team, including preparing for conferences and other events
Ordering office supplies as needed, and managing inventory of technology equipment
Managing office subscriptions, invoices, and renewals
Overseeing electronic and hard copy file management
Running weekly GRII staff meetings, including developing agendas and managing tech support for conference room
Supporting Legislative Fly-In logistics, as well as inputting member information into customer relations database
Answering occasional general telephone and email inquiries
Distributing mail to staff and coordinating with ASCE Headquarters staff in Reston
Owning tenant relationship with office building, including attending tenant meetings, reporting maintenance issues, etc.
Coordinating GRII internal reporting, including the department's monthly report to the Executive Director.
Other duties as assigned to support government affairs objectives.