Part-Time Onsite Coordinator, Chemical Inventory

Avantor • New York, NY

6d • Onsite

About The Position

In this role, you will report to the Site Services Supervisor and will work closely with the Avantor’s Lab and Production Services team of over 1,500 on- and off-site expert personnel – and our customers – to perform customized, mission-based lab work and research protocols that help return time back to science. Avantor’s Lab and Production Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support. In this role you will: Coordinate all inventory categories, including common lab consumables, chemicals, and shipping/receiving materials. Maintain accurate stock levels through cycle counts, restocking, material staging, and reconciliation of discrepancies. Ensure proper documentation and communication regarding inventory changes and customer requirements. Uphold all safety protocols, including chemical handling, PPE use, and hazard awareness. Conduct and participate in GEMBA walks to identify safety and process improvements. Maintain certifications and ensure all required safety training is current. Support safety initiatives and help enforce adherence to company and customer standards. Operate required Avantor and customer systems such as inventory management platforms, chemical tracking software (e.g., DFS, 3rd-party tools), return systems, order entry platforms, and quoting systems. Enter shipping data, track outgoing materials, and resolve routine shipping issues in customer platforms. Serve as a primary point of contact for customer service activities, including order entry, status updates, reporting, and metric tracking. Communicate inventory needs, service updates, and any scope-of-work changes to customers and internal teams. Understand customer expansion or service requests and escalate appropriately to leadership. Follow established Standard Operating Procedures and Statements of Work. Identify opportunities for improvements and assist in drafting SOP revisions or process updates. Train onsite staff and new team members on operational procedures and safety requirements. Maintain a clean, organized, and professional work environment in stockrooms, POU locations, and office/cubicle spaces. Ensure all work areas meet cleanliness, safety, and customer expectations. Perform other operational tasks or special assignments as directed to support overall site success.

Requirements

• High school diploma or GED is required
• 3+ years of experience in inventory management, laboratory operations coordination, or a related field.
• Knowledge of proper packaging, documentation, and regulatory compliance for hazardous and restricted materials.
• Skilled in managing inventory accuracy, cycle counts, stock replenishment, material staging, and Point‑of‑Use (POU) location support.
• Comfortable navigating and using multiple platforms simultaneously, such as inventory management systems, chemical databases, ERP tools, and customer-specific portals.
• Strong working knowledge of Excel, Outlook, Word, and Teams for reporting, tracking, and communication.
• Experienced in order processing, packaging, labeling, and tracking shipments through customer systems.
• Cross-functional Communication
• Must be able to lift up to 50lbs required
• Onsite Client Support
• Organization & Cleanliness

Nice To Haves

• Proficient in chemical tracking software, SDS management, and handling/ordering of laboratory chemicals in accordance with safety regulations desired.

Responsibilities

• Coordinate all inventory categories, including common lab consumables, chemicals, and shipping/receiving materials.
• Maintain accurate stock levels through cycle counts, restocking, material staging, and reconciliation of discrepancies.
• Ensure proper documentation and communication regarding inventory changes and customer requirements.
• Uphold all safety protocols, including chemical handling, PPE use, and hazard awareness.
• Conduct and participate in GEMBA walks to identify safety and process improvements.
• Maintain certifications and ensure all required safety training is current.
• Support safety initiatives and help enforce adherence to company and customer standards.
• Operate required Avantor and customer systems such as inventory management platforms, chemical tracking software (e.g., DFS, 3rd-party tools), return systems, order entry platforms, and quoting systems.
• Enter shipping data, track outgoing materials, and resolve routine shipping issues in customer platforms.
• Serve as a primary point of contact for customer service activities, including order entry, status updates, reporting, and metric tracking.
• Communicate inventory needs, service updates, and any scope-of-work changes to customers and internal teams.
• Understand customer expansion or service requests and escalate appropriately to leadership.
• Follow established Standard Operating Procedures and Statements of Work.
• Identify opportunities for improvements and assist in drafting SOP revisions or process updates.
• Train onsite staff and new team members on operational procedures and safety requirements.
• Maintain a clean, organized, and professional work environment in stockrooms, POU locations, and office/cubicle spaces.
• Ensure all work areas meet cleanliness, safety, and customer expectations.
• Perform other operational tasks or special assignments as directed to support overall site success.

Benefits

• Health and Wellness: Medical, Dental, Vision and Wellness programs (eligible for medical coverage on day 1)
• Time Off: Paid Time Off (PTO), and Company paid holidays
• Financial Well Being: Spending Accounts: Flexible Spending Account (FSA), Health Savings Accounts (HSA), commuter benefits, 401(k), tuition assistance, employee stock purchase plan discount
• Added Protection Coverage: To include critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto and home insurance
• Recognition: Celebrate your peers and earn points to redeem on gifts and products.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees