Payroll & Accounting Operations Associate

D.A. Davidson • Great Falls, MT

2d

About The Position

D.A. Davidson is seeking a detail-oriented and motivated Payroll and Accounting Operations Associate to join the Payroll team within the Finance organization. This role supports critical payroll and accounting operations and is responsible for ensuring the accurate and timely processing of payroll and related financial transactions. The ideal candidate thrives in a deadline-driven environment, demonstrates strong attention to detail, and upholds the highest standards of confidentiality and professionalism.

Requirements

• Associate degree in business, accounting, or a related field, or 3–5 years of relevant experience, or an equivalent combination of education and experience
• FINRA Series 99 license, or willingness to obtain the SIE and Series 99 licenses
• Working knowledge of generally accepted accounting principles (GAAP) and payroll regulations
• Experience with computerized accounting and payroll systems; familiarity with Workday, ADP, and/or Xtiva is preferred
• Advanced proficiency in Microsoft Excel and strong working knowledge of the Microsoft Office suite
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple priorities and meet strict, recurring deadlines
• Strong written and verbal communication skills with a professional, service-oriented approach
• Ability to build and maintain effective working relationships with internal and external stakeholders
• Commitment to confidentiality, data security, and adherence to policies and procedures

Responsibilities

• Process all company payrolls, including biweekly, monthly, and bonus payrolls
• Oversee and administer compensation and commission calculations in Excel, ensuring precision and compliance with company policies
• Coordinate with third-party vendors to ensure accurate processing and remittance of payroll taxes
• Develop and administer the corporate credit card program, including card requests, card issuance, limit adjustments, balance reviews, employee follow-up, and reconciliations
• Administration of the company’s travel and expense systems, ensuring smooth operations and effective support for employees throughout the process while using judgement to determine the validity of the expenses in reference to the corporate expense reimbursement policy
• Review and reconcile assigned accounts and post adjustments.
• Reconcile various balance sheet accounts on a monthly or quarterly basis. Resolve any out of balance or outstanding items
• Maintain payroll-related account reconciliations in the designated account reconciliation software.
• Serve as a point of contact for employees and management regarding payroll and accounting operations inquiries
• Conduct reviews, perform independent research, and validate incoming commission activity to ensure accurate and timely entries in the company's general ledger system.
• Conduct thorough research and deliver prompt, professional responses to inquiries, ensuring a high standard of service and communication.
• Independently prepare reports to fulfill internal and regulatory requirements
• Assist with audits, as well as quarterly and year-end close processes
• Safeguard sensitive payroll and employee information
• Identify and recommend opportunities to improve processes and operational efficiency
• Support the Finance department on special projects and activities and perform other duties as assigned

Benefits

• Medical, dental and vision
• Company 401(k)and ESOP contribution
• Generous sick, vacation, and maternity/parental leave
• Paid holidays
• Professional development opportunities
• Tuition reimbursement ($15,000 lifetime cap)
• Discounted personal insurance including home, auto and recreational vehicles
• Davidson Day of Giving – Our tradition of positively impacting communities in which we live and work!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree