Payroll & Benefits Specialist

Huna Totem Corporation•Juneau, AK

2d•$65,000 - $80,000•Remote

About The Position

The Payroll & Benefits Specialist assists with accurate, timely, and compliant payroll processing for Huna Totem Corporation and its subsidiary entities, supporting a workforce of 500+ employees across seasonal and year-round operations. This position serves as a liaison between Human Resources, Finance, and ADP, ensuring all personnel actions, time records, and benefit elections are properly documented, approved, and reflected in payroll systems. The role requires a high degree of accuracy, confidentiality, and adherence to federal, state, and local payroll regulations.

Requirements

Associate’s or Bachelor’s degree in Accounting, Business Administration, or Human Resources preferred
5 years of payroll administration experience supporting a workforce of 300+ employees required.
Strong proficiency with payroll and timekeeping systems; ADP experience required
Advanced Excel skills for reconciliation and reporting
Knowledge of payroll tax, wage and hour laws, and benefit administration
Ability to integrate payroll data with HRIS and accounting systems
Exceptional attention to detail and accuracy
Strong organizational and deadline management skills
High ethical standards with the ability to maintain confidentiality
Clear, professional communication skills
Calm, solutions-oriented approach in a fast-paced environment
Valid Alaska driver’s license required
Ability to lift up to 25 pounds occasionally

Nice To Haves

Experience supporting multi-entity or seasonal workforce preferred
Experience with ADP Workforce Now strongly preferred
Remote experience preferred.

Responsibilities

Process bi-weekly payrolls in ADP Workforce Now for multiple entities
Review employee timecards and exception reports for accuracy and compliance
Ensure timely payroll submission and funding
Validate earnings, deductions, taxes, and benefit elections
Process off-cycle payrolls, adjustments, and corrections as needed
Process personnel action forms in ADP, including new hires, terminations, pay changes, and job changes
Ensure all payroll-related actions are properly approved and documented
Maintain accurate and up-to-date employee master data
Partner with Human Resources to research and resolve payroll discrepancies
Ensure compliance with federal, state, and local payroll laws and regulations
Monitor overtime calculations and Alaska labor law requirements
Support ACA tracking, garnishments, and workers’ compensation reporting
Maintain payroll internal controls, procedures, and documentation
Prepare payroll registers, funding reports, and audit documentation
Reconcile payroll to the general ledger and benefit invoices
Support month-end and year-end close processes
Assist with year-end tax reporting, including W-2 processing
Provide payroll data for audits, budgeting, and financial analysis
Maintain and update payroll procedures and documentation
Identify opportunities for workflow efficiency and process improvement
Support payroll system upgrades and integrations
Respond to employee payroll-related inquiries in a timely and professional manner
Research and resolve payroll discrepancies
Perform other related duties as assigned