Payroll & Benefits Specialist

Pacific Lifestyle Homes, Inc.•Vancouver, WA

1d•Onsite

About The Position

Pacific Lifestyle Homes is seeking a detail-oriented Payroll & Benefits Specialist to join our team, responsible for delivering accurate, timely payroll processing, ensuring compliance, and providing exceptional employee support. This full-time role offers a strong opportunity to make a meaningful impact on the employee experience and overall operational excellence. Reporting to the Human Resources Director, the Payroll & Benefits Specialist will play a critical role in supporting our workforce through precise payroll administration and effective benefits coordination.

Requirements

Minimum 2 years of full-cycle payroll experience, including payroll processing and compliance.
Minimum of 1 year of accounting or bookkeeping experience, or related work experience.
Proficient in Microsoft Office Suite, with an emphasis on Excel spreadsheets. Experience with Concur, DocuSign, and Adobe Pro is required.
Excellent verbal, written, and interpersonal communication abilities, capable of effectively interacting with diverse individuals and teams.
Demonstrates reliability, integrity, and a strong work ethic.
Flexible and adaptable to changing environments and requirements.
Strong understanding of Federal and multi-state tax requirements, wage and hour laws, and leave laws.
Proven ability to securely handle and maintain confidential information with discretion.

Nice To Haves

SHRM-CP, PHR, or similar HR certification preferred.
Proficiency in Paylocity is strongly preferred.

Responsibilities

Payroll Management and HRIS Administration: Oversee accurate bi-weekly payroll processing for all employees, covering salaries, bonuses, timecard entry, commission reconciliation, benefits, deductions, and garnishments in Paylocity. Maintain payroll databases and ensure compliance with federal, state, and local regulations. Develop Excel-based payroll reports for senior leadership, ensuring compliance with workers' compensation requirements for Washington, Oregon, and Idaho, as well as applicable local taxes. Administer and maintain the HRIS database, coordinating external EDI feeds and implementation processes.
Benefit Administration: Collaborate with the Human Resources Director to align total rewards with company goals, contributing to employee retention and satisfaction. Work closely with external partners, such as benefit brokers and insurance providers, to negotiate terms and ensure optimal service delivery. Support contract evaluation and renewals as needed. Administer health and welfare plans, including enrollments, changes, and terminations. Lead the annual open enrollment process, ensuring clear communication of benefits. Conduct comprehensive benefits orientations for new hires to promote understanding of available health, retirement, and wellness options. Process and reconcile benefits documents through payroll for accurate deductions and record-keeping, including COBRA management. Manage offboarding benefit options and ensure clear communication of benefits continuation options.
Leave Administration: Support administration of employee leave programs, including tracking and maintaining accurate documentation in compliance with company policies and applicable laws
Employee Relations: Serve as a primary point of contact for employees and managers regarding payroll, benefits, and related policies, providing timely support and guidance while escalating more complex issues as needed.
Data Accuracy & Auditing: Audit payroll and benefits data to ensure accuracy, identify discrepancies, and resolve issues in a timely manner.
Recognition and Rewards Programs: Expand wellness programs to include mental health resources, fitness subsidies, flexible work schedules, and childcare support, contributing to holistic employee well-being. Offer Employee Assistance Programs (EAPs), providing access to confidential counseling, legal, and financial support services. Develop recognition programs to reward performance, milestones, and contributions, implementing non-monetary rewards like service awards and other cultural or engagement-driven programs.
Budget Coordination: Develop and manage the total rewards budget, tracking the financial performance of reward strategies and adjusting as necessary to maintain fiscal responsibility.
Accounting and Administrative Support: Administer the Concur Expense Reporting program, providing support and troubleshooting for new users. Process vendor setup forms promptly, ensuring timely vendor onboarding. Review and approve VPA payments, maintaining accurate financial records. Administer the Corporate Credit Card program, providing support and troubleshooting for new users.
Safety Program Support: Act as the Human Resources point of contact for safety matters, including participation in monthly Safety Committee meetings. Review and advise on workers’ compensation claims, coordinating with relevant parties to ensure proper handling. Support safety-related communications and help address employee concerns to promote a safe work environment.

Benefits

Company supported medical, dental and vision benefits for employees and families
Participation in our 401(k)-retirement savings plan with Company contributions
New home discount
120 hours of paid time off for the first year
Seven paid holidays
Paid volunteer hours
Employee Recognition Program
Employee Referral Bonus - Up to $1,000
Engaging company culture – Including our annual “Ferris Bueller’s Day Off”
And much more!