Payroll Manager

Haley & Aldrich, Inc.•Burlington, MA

1d•$100,000 - $140,000•Onsite

About The Position

Find your path and enjoy the journey at Haley & Aldrich. With us, you’ll tackle clients’ most meaningful challenges in the built and natural environments – and, in turn, build stronger communities. You’ll work with teams of passionate colleagues, driven by a commitment to technical excellence and continuous learning. As a company, we aim to build a world where communities go beyond resilience, embracing change as an opportunity to enhance safety, well-being, and quality of life. Join us to accelerate this vision and your professional development. The Payroll Manager oversees accurate, timely, and compliant payroll processing for a multi-state, mid-sized organization. This role manages end-to-end payroll operations, ensures compliance with federal, state, and local regulations, and serves as a subject matter expert for payroll systems, reporting, and audits. The position leads payroll staff and partners closely with HR, Finance, and external vendors to maintain payroll accuracy and regulatory compliance. This is a full-time position located in our Boston, MA or Burlington, MA office.

Requirements

Minimum of five years of experience in full-cycle, multi-state payroll processing, including tax and compliance requirements.
Experience with UKG strongly preferred.

Nice To Haves

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) preferred.
Associate degree in Accounting, Finance, or a related field preferred; equivalent experience considered.

Responsibilities

Manage full-cycle biweekly payroll, including review, audit, approval, and submission.
Ensure payroll accuracy and timeliness in accordance with company policies and applicable regulations.
Review and approve time sheets, pay adjustments, deductions, earnings codes, and leave balances.
Reconcile payroll control totals and resolve discrepancies across payroll cycles.
Process and reconcile off-cycle and manual payroll checks as needed.
Ensure compliance with wage and hour laws, including overtime, classification, minimum wage, and pay timing requirements.
Reconcile payroll wages, withholdings, and employer taxes for periodic reporting.
Coordinate quarterly and annual tax filings, including W-2 preparation and distribution.
Partner with Finance and third-party vendors on payroll tax reconciliations, fringe benefit reporting, and audit requests.
Serve as the primary administrator for the UKG payroll system.
Support system enhancements, configuration changes, and process improvements.
Investigate and resolve payroll inquiries and variances in a timely manner.
Supervise, train, and cross-train payroll staff to ensure adequate coverage and consistent execution.
Develop and maintain payroll standard operating procedures and internal controls.
Collaborate with HR, Accounting, and Operations on payroll impacts related to employee lifecycle events.