Payroll Manager

Mai Placement•Brooklyn, NY

14h•$85,000 - $105,000•Onsite

About The Position

A large non profit is seeking to hire a Payroll Manager who oversees all payroll operations to ensure accurate, timely, and compliant payroll processing across the organization. This role manages end-to-end payroll administration for salaried, hourly, and grant-funded employees while ensuring compliance with federal, state, and local wage and tax regulations. The Payroll Manager partners closely with Finance and HR to maintain payroll accuracy, manage reporting requirements, support audits, and uphold strong internal controls within a complex organizational environment.

Requirements

Bachelor’s degree in Accounting, Finance, Business, or related field
3–5+ years of payroll administration experience
Strong knowledge of payroll tax regulations and wage and hour laws
Experience managing payroll in multi-site organizations; nonprofit or grant-funded environments preferred
Experience with payroll systems, preferably UKG Ready
Proficiency in Microsoft Excel and MS Office (Outlook, Word, Excel)
Strong attention to detail, organization, and analytical skills
Ability to maintain confidentiality and handle sensitive payroll data
Strong interpersonal and communication skills with the ability to work cross-functionally
Ability to work extended hours during payroll processing and year-end reporting when necessary
Ability to sit for extended periods and work at a computer while communicating effectively in person, by phone, and electronically

Nice To Haves

Bookkeeping experience is a plus

Responsibilities

Manage full-cycle payroll processing for salaried, hourly, and grant-funded employees
Ensure payroll is processed accurately and on schedule in compliance with all regulations and policies
Review and approve payroll registers, wage payments, and tax filings
Maintain payroll calendars, pay periods, deadlines, and year-end processing
Oversee payroll tax filings, W-2s, 1099s, and required regulatory reporting
Monitor and implement updates related to payroll laws and wage regulations
Maintain payroll systems and employee records with strict confidentiality and accuracy
Partner with HR to ensure accurate onboarding, offboarding, and employee status changes
Reconcile payroll accounts and coordinate with Finance on general ledger postings
Support payroll system upgrades, testing, and process improvements
Respond to payroll audits and coordinate with external auditors
Serve as the primary point of contact for payroll-related inquiries from employees and managers
Investigate and resolve payroll discrepancies, adjustments, and corrections
Provide guidance on pay, deductions, benefits, and timekeeping policies
Develop and document payroll procedures and internal controls while identifying opportunities to improve efficiency and compliance