Payroll Support Assistant

UO HR Website • Eugene, OR

20d • $19 - $29

About The Position

The Payroll Support Assistant provides support across multiple administrative functions, with a primary emphasis on general payroll and timesheet tasks. This position evaluates payroll-related documentation to maintain accuracy in support of the FASS Payroll operation. The Payroll Support Assistant carries out responsibilities and decision making with a commitment to confidentiality and professionalism, ensuring smooth, efficient and compliant payroll operations. The Payroll Support Assistant communicates regularly with both internal and external institution staff over the phone, and through written correspondence. The purpose of these communications is to provide or request information, respond to questions and complaints, and determine the nature of services to be provided. Additionally, the Payroll Support Assistant explains and applies relevant state and federal laws, rules and regulations, as well as institutional policies and procedures. This position works as a member of a team while frequently performing tasks independently. The Payroll Support Assistant may make decisions about the best method and materials necessary to perform a particular task and may also determine priorities within their own scope of work to assess customer needs and respond to those needs. The Payroll Support Assistant acts independently while following FASS-Payroll procedures and receives general supervision by the Assistant Payroll Manager (FASS). A performance appraisal is conducted annually.

Requirements

• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience. College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Nice To Haves

• One year of experience in payroll processing.
• Experience with payroll systems and software such as digital time-keeping systems (e.g., UKG, ADP, Workday)
• Experience with labor laws and collective bargaining agreements.

Responsibilities

• Perform duties that actively advance and support the mission of the department and university.
• Maintain a safe and safety-conscious workplace.
• Promote a respectful workplace and model a positive and proactive attitude.
• Uphold and model the highest ethical standards.
• Collaborate effectively with diverse internal and external teams to create effective relationships for problem solving and positive interactions.
• Prioritize tasks and meet strict payroll deadlines while ensuring timely completion of work.
• Enter and verify payroll data with a high level of accuracy, identifying and correcting discrepancies promptly.
• Ability to provide responsive and helpful support to employees regarding payroll issues.
• Protect sensitive employee information and maintain confidentiality with discretion and professionalism.
• Proficiency in spreadsheets or related software for payroll reporting.
• Communicate clearly and effectively in both verbal and written formats

Benefits

• The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off.
• The University of Oregon is an equal-opportunity institution committed to cultural diversity and compliance with the Americans with Disabilities Act.
• The University is committed to providing reasonable accommodations to applicants and employees with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees