People and Culture Assistant HR Assistant}

Memphis Grizzlies•Memphis, TN

19h

About The Position

Join a People & Culture team that sits at the center of a fast moving, people first organization. The People and Culture Assistant play an important role in keeping our people processes running smoothly across the employee lifecycle. From recruiting and onboarding to records management, training support and employee engagement initiatives, this role helps ensure our employees and candidates experience a responsive, organized and welcoming HR function. This role is ideal for someone who is highly organized, proactive, and interested in building a career in Human Resources while gaining exposure across multiple areas of the employee lifecycle. The successful candidate is someone who takes initiative, pays close attention to detail and enjoys working in a fast-paced environment where priorities can shift quickly. The right candidate enjoys staying organized, solving problems, and helping ensure people processes run smoothly across a dynamic, fast-moving organization.

Requirements

Bachelor’s degree in human resources, Business Administration, or a related field required; equivalent combination of education and experience may be considered.
At least 2 years of experience in Human Resources, recruiting coordination, or administrative support—preferably in a fast‑paced, high‑volume, or event‑driven environment.
Experience with HR systems (such as iCIMS, UKG/UltiPro, LMS platforms) and proficiency with Microsoft 365 tools (Outlook, Excel, Teams, Word, PowerPoint) is strongly preferred.
Exceptional organization and attention to detail.
A proactive mindset and willingness to take initiative.
Ability to manage multiple priorities in a fast-paced environment.
A service-oriented approach when supporting employees and candidates
Strong communication, organization, confidentiality, and attention to detail.
Professional discretion when handling confidential information.
Ability to meet deadlines in a fast-paced, event-driven environment.
Ability to work nights, weekends, holidays, and/or extended hours, as needed.

Nice To Haves

Interest or experience in the sports or entertainment industry.

Responsibilities

People Operations & Employee Support Serve as a trusted first point of contact for routine HR questions, providing timely support while escalating more complex issues appropriately.
Maintain accurate and well-organized employee records, including I-9 documentation, onboarding materials, and training documents ensuring compliance and audit readiness.
Proactively monitor HR processes and documentation to identify gaps, inconsistencies, or opportunities for improvements.
Support HR calendars, scheduling meeting preparation, and occasional front desk coverage while helping ensure smooth day-to-day operations.
Anticipate administrative needs across the People & Culture team and take initiative to keep priorities moving forward.
Talent Acquisition & Onboarding Support Support recruiting operations by posting job openings, helping to manage candidate flow for part-time roles, and coordinating interview scheduling and logistics, as needed.
Help ensure a positive candidate experience through clear communication, organization, and follow throughout the hiring process.
Prepare offer letters, collect pre-hire documentation and manage background checks and I-9/EVerify processing.
Coordinate onboarding logistics and support new hire orientation to ensure a smooth transition into the organization.
Provide operational support during high volume hiring periods tied to seasonal and event-based staffing needs.
Learning, Training & Development Coordinate training logistics including scheduling sessions, preparing materials, managing rosters, and tracking completion.
Support compliance training initiatives and help ensure timely completion across employee groups.
Assist with the organization and execution of learning programs, workshops, and development initiatives.
Help track training participation and identify opportunities to improve processes or participation rates.
HR Systems, Data & Reporting Maintain accurate employee information within HR Systems and ensure data integrity across records.
Generate basic reports such as headcount updates, onboarding status, and training completion metrics.
Support reporting, tracking, and workflow improvements that enhance HR operations.
Partner with Payroll and Operations teams to address timekeeping questions and data corrections.
Employee Experience & Engagement Assist in planning and executing employe engagement initiatives, recognition programs, and HR related events.
Support orientation experiences and other programs designed to strengthen employee connection and engagement.
Coordinate with vendors and logistics related to HR events and initiatives.
Gather feedback and share observations that help improve employee programs and processes.
C ompliance & Operations Support Support compliance efforts related to I9 and E-Verify processing, documentation tracking and records retention.
Ensure confidential employee information is handled with discretion and care.
Provide back up support for attendance tracking and corrective action documentation when needed.
Assist with staffing coordination tied to event calendars and seasonal hiring demands.
Maintain flexibility to support occasional evenings, weekends, and holidays based on operational needs.
Other duties as assigned.