People Operations Coordinator

JBT Marel•Chicago, IL

2d•Hybrid

About The Position

At JBT Marel, what we do matters, we know that the contribution of our employees leads to the success of our business. Our purpose is to transform the future of food; this guides our vision of being the global leader in food and beverage technology, by harnessing the full power of JBT Marel to partner with our customers and pioneer sustainable innovation. Our values show who we are at our best. As we Create with Collaboration, Serve with Integrity, Grow with Excellence, and Advance with Innovation. As a People Operations Coordinator on our Systems and Operations team, you are responsible for delivering high-quality, scalable HR operations across the full employee lifecycle for our global workforce. This role owns day-to-day lifecycle transactions in our HRIS, provides front-line HR support to employees and managers, and helps maintain the operational stability of key processes like onboarding, offboarding, and employee data changes. Reporting to our Director of People Systems and Operations, you'll partner closely with People Partners, People Managers, Finance, Payroll, IT, and other cross-functional stakeholders to ensure our operations are accurate, compliant, and delivered with empathy. As our People Operations Coordinator– you will report to the Director HRIS. On a given day, you may: Manage employee lifecycle operations - Process all personnel transactions (new hires, promotions, transfers, and terminations) and ensure accurate HRIS data entry and record-keeping Coordinate onboarding and offboarding logistics - Support the scheduling, documentation, and systems steps that help new hires start strong and departing employees transition smoothly Be the front-line HR support - Act as the primary contact for HR inquiries from current employees, new hires, past employees, and external vendors on core policies like PTO, benefits, and basic HR procedures Manage external HR requests - Handle employment verifications and other external information requests, ensuring accuracy, confidentiality, and timely responses Escalate complex issues - Assess and route more complex or sensitive cases to the appropriate People team members or functional specialists who will resolve them. Support cyclical HR programs - Help execute key annual and cyclical activities such as the Annual Performance Review process, organizational surveys, Benefits Open Enrollment, and mandated training programs Maintain HRIS data integrity and reporting - Uphold high standards for data quality, run basic reports, and support adherence to HR controls and compliance requirements Contribute to process improvements & projects - Participate in People Operations and broader HR process improvement initiatives and departmental projects that enhance scalability and employee experience Provide general administrative support such as travel arrangements, preparing correspondence, forms and reports, arranging meeting – including agenda and notes, process confidential reports and documents, and tracks deadlines. Demonstrated attention to detail and commitment to data accuracy, particularly in HRIS data entry, documentation, and reporting Passion for inclusive, seamless people operations, with a service-oriented mindset and desire to improve processes that support employees and managers

Requirements

Bachelor's Degree
HR operations experience managing the full employee lifecycle, including hands-on processing of personnel changes and providing first-level employee support and policy guidance
Multi-state (or multi-region) HR experience, with demonstrated ability to maintain compliance and high data integrity and 3+ years of experience with core HR principles
Proficiency with HRIS/HCM platforms (Workday, preferred) and comfort working in spreadsheets such as Excel or Google Sheets
Strong organizational and time management skills, with a track record of prioritizing multiple high-volume, high-stakes tasks in a fast-moving environment
Excellent verbal and written communication skills, with a focus on empathy, professionalism, and clear policy interpretation for a wide range of stakeholders
You must be authorized to work in the US without sponsorship now or in the future.

Responsibilities

Manage employee lifecycle operations - Process all personnel transactions (new hires, promotions, transfers, and terminations) and ensure accurate HRIS data entry and record-keeping
Coordinate onboarding and offboarding logistics - Support the scheduling, documentation, and systems steps that help new hires start strong and departing employees transition smoothly
Be the front-line HR support - Act as the primary contact for HR inquiries from current employees, new hires, past employees, and external vendors on core policies like PTO, benefits, and basic HR procedures
Manage external HR requests - Handle employment verifications and other external information requests, ensuring accuracy, confidentiality, and timely responses
Escalate complex issues - Assess and route more complex or sensitive cases to the appropriate People team members or functional specialists who will resolve them.
Support cyclical HR programs - Help execute key annual and cyclical activities such as the Annual Performance Review process, organizational surveys, Benefits Open Enrollment, and mandated training programs
Maintain HRIS data integrity and reporting - Uphold high standards for data quality, run basic reports, and support adherence to HR controls and compliance requirements
Contribute to process improvements & projects - Participate in People Operations and broader HR process improvement initiatives and departmental projects that enhance scalability and employee experience
Provide general administrative support such as travel arrangements, preparing correspondence, forms and reports, arranging meeting – including agenda and notes, process confidential reports and documents, and tracks deadlines.
Demonstrated attention to detail and commitment to data accuracy, particularly in HRIS data entry, documentation, and reporting
Passion for inclusive, seamless people operations, with a service-oriented mindset and desire to improve processes that support employees and managers