Police Support Services Manager

City of Farmington•Farmington, NM

1d•$23 - $36

About The Position

Works under the direct supervision of the Civilian Operations Supervisor. Acts as the Police Department's liaison with the City's Building Maintenance division to coordinate any repairs and construction to be done within the department. Acts as liaison to outside contractors and sub-contractors. Acts as the Police Department's liaison with the City's Vehicle Maintenance division to coordinate any fleet repairs and/or vehicle purchases. A basic understanding of vehicle systems and technology is helpful. Assigns and tracks all department vehicles. Maintains fleet maintenance records, inspection records, as well as additional fleet and various building keys. Develops fleet and other budgets related to building maintenance under the direction of the Support Services Lieutenant and the department's Budget Analyst. The ability to demonstrate a basic understanding of general finance and accounting principles, as it pertains to the development of a budget, and the ability to track and forecast expenditures, is vital. Present direct reports, as required, to the Police Department's Command Staff. Operates a motor vehicle to assist in carrying out the business of the department and the City. Using excellent customer service skills establishes, and maintains effective working relationships with other employees, officials, and all members of the public. Establishes and maintains computerized record keeping systems using moderately independent judgment. Maintains digital departmental records and files. Organizes, maintains, and handles assigned inventory of officer and employee equipment such as, but not limited to: uniforms, flashlights, handcuffs, duty belt, radio, cameras, armory equipment, etc. – able to provide inventory replenishment list upon demand. Prepares budget request forms for needed equipment and uniform purchases and forecasts and prepares Departmental equipment and uniform needs in furtherance of the annual budget process. Issues equipment and uniforms, as required, to police officers and employees in accordance with Department procedures. Maintain records for each officer and employee's inventory of department- issued equipment and an accounting for lost and/or damaged equipment. Maintains confidentiality of Departmental operations, business records, documents, electronic databases, and personnel records. May be required to utilize a barcode scanner and electronic signature pad software system; provides a variety of inventory management reports for supervisors. Organizes, maintains, purchases a broad assortment of department office supplies, including printer and copier toners, and commissary items. Serves as the department's purchasing and accounting contact; inputs purchase order requisitions and coordinates with the Purchasing department. Inputs Field Purchase Orders and coordinates with Finance department. Serves as a liaison and works closely with vendors with whom the Department frequently and infrequently conducts business while maintaining departmental professional relationships with vendors. Negotiates or facilitates elements of departmental purchases and purchased services with vendors. Works closely with the Department's Training and Operations divisions to identify, test, and recommend for appropriateness or applicability of any issued equipment and uniforms. Identifies, monitors, replaces, or retires equipment or uniforms that are unsatisfactory, inadequate, faulty, inefficient, or inappropriate. Prepares drafts, reviews and approves proofs, and orders business cards or other printed material for the department. Attendance at work is an essential function of this position.

Requirements

High school diploma or equivalent
Ability to communicate effectively orally and in writing
Ability to establish and maintain effective working relationships with peers, supervisors, other city employees, and the public
Ability to learn department policies and procedures
Ability to work under stress and handle stressful situations
Ability to exercise critical thinking in evaluating situations and in making decisions
Ability to follow and give verbal and written instructions
Ability to operate tools and equipment and ability to meet deadlines
Ability to type 35 wpm, with an emphasis on accuracy in the data entry of serial numbers, make, model, etc., or at a rate sufficient to perform duties of the job.
Ability to work with various computer inventory software solutions, including the administrative maintenance of drop-down selections.
Must possess, or be able to obtain by time of hire, a valid New Mexico State Driver's License without record of suspension or revocation in any state and acceptable driving record for the last three years.

Nice To Haves

Experience in maintaining inventory, record keeping, and supervising subordinates preferred
Some basic knowledge of modern law enforcement principles, procedures, techniques and equipment is helpful.
This also includes training and/or experience in repair and troubleshooting of department equipment, such as: flashlights, handheld radios and Tasers.

Responsibilities

Acts as the Police Department's liaison with the City's Building Maintenance division to coordinate any repairs and construction to be done within the department.
Acts as liaison to outside contractors and sub-contractors.
Acts as the Police Department's liaison with the City's Vehicle Maintenance division to coordinate any fleet repairs and/or vehicle purchases.
Assigns and tracks all department vehicles.
Maintains fleet maintenance records, inspection records, as well as additional fleet and various building keys.
Develops fleet and other budgets related to building maintenance under the direction of the Support Services Lieutenant and the department's Budget Analyst.
Present direct reports, as required, to the Police Department's Command Staff.
Operates a motor vehicle to assist in carrying out the business of the department and the City.
Establishes and maintains computerized record keeping systems using moderately independent judgment.
Maintains digital departmental records and files.
Organizes, maintains, and handles assigned inventory of officer and employee equipment such as, but not limited to: uniforms, flashlights, handcuffs, duty belt, radio, cameras, armory equipment, etc. – able to provide inventory replenishment list upon demand.
Prepares budget request forms for needed equipment and uniform purchases and forecasts and prepares Departmental equipment and uniform needs in furtherance of the annual budget process.
Issues equipment and uniforms, as required, to police officers and employees in accordance with Department procedures.
Maintains records for each officer and employee's inventory of department- issued equipment and an accounting for lost and/or damaged equipment.
Maintains confidentiality of Departmental operations, business records, documents, electronic databases, and personnel records.
May be required to utilize a barcode scanner and electronic signature pad software system; provides a variety of inventory management reports for supervisors.
Organizes, maintains, purchases a broad assortment of department office supplies, including printer and copier toners, and commissary items.
Serves as the department's purchasing and accounting contact; inputs purchase order requisitions and coordinates with the Purchasing department.
Inputs Field Purchase Orders and coordinates with Finance department.
Serves as a liaison and works closely with vendors with whom the Department frequently and infrequently conducts business while maintaining departmental professional relationships with vendors.
Negotiates or facilitates elements of departmental purchases and purchased services with vendors.
Works closely with the Department's Training and Operations divisions to identify, test, and recommend for appropriateness or applicability of any issued equipment and uniforms.
Identifies, monitors, replaces, or retires equipment or uniforms that are unsatisfactory, inadequate, faulty, inefficient, or inappropriate.
Prepares drafts, reviews and approves proofs, and orders business cards or other printed material for the department.