PROCUREMENT AND CONTRACTS SPECIALIST

Lynx Career Center•Orlando, FL

21h•Onsite

About The Position

Our vision is to be recognized as a world-class leader for providing and coordinating a full array of mobility and community services. LYNX mission is to link our community by providing quality mobility options with innovation, integrity and teamwork. LYNX is seeking a detail-driven, relationship-focused Procurement and Contracts Specialist to help power our mission of delivering essential public transportation services to the community. In this role, you’ll manage the full lifecycle of procurements—from developing clear, accurate solicitation packets to negotiating contracts and ensuring compliance every step of the way. If you enjoy problem-solving, process improvement, and cross‑department collaboration, this is your chance to make a real impact.

Requirements

Bachelor’s degree in Supply Chain Management, Accounting, Finance, Business Administration, or related field.
Minimum two years of procurement and contract experience.
Knowledge of state and federal procurement regulations (public sector experience preferred).
Strong analytical, organizational, and communication skills.
Intermediate Microsoft Office proficiency.
Bachelor's degree from a regionally or nationally accredited institution in Supply Chain Management, Accounting, Finance, Business Administration or a closely related field, plus a minimum of two years of procurement and contracts experience, or an equivalent combination of related education, training, and experience.
Additional directly related experience beyond the minimum requirement may substitute for the required education on a year-for-year basis.
Knowledge of the principles, practices, methods, and techniques of procurement, whether private or public.
Knowledge of applicable state and federal laws and regulations governing purchasing activities.
Knowledge of/ability to learn Federal Transit Administration (FTA) guidelines to Third Party Contracting.
Ability to work independently to organize, set priorities, and exercise sound judgment within areas of responsibility.
Ability to analyze and evaluate bids, proposals, purchase requisitions, specifications, and other purchasing-related documents.
Intermediate proficiency in Microsoft Office programs (Word, PowerPoint, and Excel) and other standard software.
Ability to draft concise, comprehensive purchase specifications and efficiently conduct vendor and product research.
Ability to speak in a public setting.
Ability to exhibit a professional, courteous demeanor.
Ability to work in a diverse environment.
Excellent communication and interpersonal skills, including the ability to establish and maintain positive working relationships with those encountered in the course of work using principles of excellent customer service.

Nice To Haves

Preferred certifications: CPPB, CPPO, CPM, or CPSM.
Public sector procurement and contract administration experience.
Certified Public Purchasing Buyer (CPPB); Certified Public Purchasing Officer (CPPO); Certified Purchasing Manager (CPM); or Certified Professional in Supply Management (CPSM)

Responsibilities

Lead end-to-end procurement activities for a wide variety of goods and professional services.
Develop solicitation packages, draft specifications, and coordinate communications across departments.
Evaluate purchase requests, analyze pricing, review contract terms, and ensure compliance.
Prepare solicitations, post advertisements, and assemble bid documents.
Conduct spending analyses to reduce costs and improve efficiency.
Ensure all contract documents—certificates, bonds, warranties—are complete and accurate.
Evaluate bids and proposals and conduct price/cost analyses.
Research new suppliers and coordinate Source Evaluation Committees (SECs).
Support DBE participation requirements.
Negotiate contracts, resolve vendor issues, and serve as a primary purchasing liaison.
Plans, prepares and develops pre-contract solicitation packets, including clarification of requirements, specifications, and schedules.
Coordinates communications with all departments regarding active solicitations and contract negotiations.
Evaluates all purchase requests for efficiencies; develops product and service specifications; evaluates pricing data and contract terms.
Prepares various solicitations (formal and informal) for release, creates advertisements for solicitations, and generates bid documents for determination of contract award.
Confers with departments to obtain required information and resolve questions regarding requirements; revises specifications when necessary; defines detailed and accurate specifications; assists in developing award criteria and negotiation of prices for contracts; and conducts spending analysis with the purpose of reducing procurement costs, improving efficiency, and monitoring compliance.
Ensures all contract documents are properly executed, including insurance certificates, performance, payment and bid bonds, warranties, and amendments.
Evaluates bids and proposals, evaluates responsiveness and responsibility, performs price/cost analyses, and ensures that the quality and suitability of supplies, materials, services, and equipment are in accordance with LYNX standards.
Investigates, analyzes, and determines new or better sources of supply for products and services; evaluates and, as applicable, coordinates Source Evaluation Committee (SEC) evaluation of suppliers based on price, quality, selection, service, support, availability, reliability, production and distribution capabilities, and supplier’s reputation and history.
Coordinates with Disadvantaged Business Enterprise (DBE) program to determine correct solicitation and contract provisions and whether or not candidate qualifies for DBE certification.
Performs contract negotiations, drafts contract, coordinates execution of contract, and actively manages and monitors contract throughout the life of the contract.
Acts as LYNX liaison with suppliers; educates suppliers regarding purchasing policies and procedures.
Investigates, assesses, and resolves product, vendor, receiving, or other complaints or discrepancies; communicates and follows-up with vendors and appropriate internal departments to obtain prompt resolution.