Procurement Database / Quality Assurance Manager

Sodexo•Fort Worth, TX

About The Position

Sodexo has an opening for a Procurement Database / Quality Assurance Manager for our operations in partnership with the Ft. Worth Independent School District in Ft. Worth, Texas The Procurement Database / Quality Assurance Manager plays a key role in supporting process excellence, cost management, and product compliance across the region. This role ensures accurate purchasing data, maintains strategic procurement tools, supports menu and commodity utilization, and partners closely with culinary, marketing, and nutrition teams. The Procurement Specialist also serves as a liaison between vendors, supply partners, and internal stakeholders to drive efficiency, innovation, and USDA-compliant product offerings.

Requirements

Analytical thinking for data‑driven decision‑making.
Relationship building with vendors, operators, and district partners.
Problem solving for supply, cost, and operational challenges.
Organizational strength to manage multiple processes and deadlines.
Strategic sourcing and purchasing — managing core program items, a la carte products, catering needs, and regional purchasing strategies.
Vendor management — maintaining strong relationships with Sysco and other distributors; coordinating with brokers; resolving product issues; supporting new vendor onboarding.
Cost analysis and price management — conducting bi‑annual pricing comparisons, reviewing monthly pricing, identifying cost increases, and recommending cost‑effective alternatives.
Commodity utilization — analyzing monthly commodity reports, ensuring proper drawdown, and advising on menu adjustments to maximize USDA commodity usage.
Inventory oversight — monitoring slow and dead (SAD) products, supporting inventory processes, and training teams on inventory management best practices.
Pantry list and product catalog management — maintaining and updating the pantry list, managing annual mass updates, and ensuring product accuracy across systems.
Menu costing and financial analysis — costing menus, identifying ingredient cost gaps, and supporting food cost improvement efforts.
System proficiency — working with TMC, PrimeroEdge, and other procurement or menu management systems.
Forecasting and trend analysis — identifying supply trends, forecasting needs, and adjusting purchasing strategies accordingly.
Reporting and documentation — distributing pricing updates, procurement files, commodity inventories, and weekly communications to operators.

Responsibilities

Conduct FAST sheet analysis and provide recommendations
Maintain the Pantry List year‑round, including annual mass updates based on forecasting and purchasing strategies
Support prime spend analysis and provide guidance for cost‑effective purchasing
Perform bi‑annual pricing comparisons using TMC and PrimeroEdge to close ingredient cost gaps
Review and distribute monthly pricing; monitor cost increases and supply trends
Develop and manage annual a la carte pricing tools, and partner with dietitians to ensure smart‑snack compliance
Review monthly commodity reports and partner with SNM and on‑site dietitians to maximize commodity utilization and recommend menu adjustments
Provide costing support for menus as needed
Build and maintain strong vendor relationships, including routine meetings with Sysco Account Managers
Collaborate with SMCCs and the regional RAM on product needs, new vendors, and issue resolution
Work with SNM to support product and menu strategy
Liaise between Sodexo Supply, SNM, and brokers to maintain USDA/contract product compliance
Coordinate product testing, vendor fairs, and regional innovative product introductions
Provide guidance to GMs on item selection for special programs and events, and troubleshoot operational issues
Send necessary notifications and reminders to the team
Distribute weekly procurement updates and files (e.g., DUP, commodity inventory)
Monitor and support utilization of Slow and Dead (SAD) products
Issue recall alerts when needed
Visit accounts with food‑cost challenges to provide operational support
Support local food purchasing initiatives and contribute to the local food development committee
Provide routine farm‑to‑school information to the team
Support inventory processes and training
Deliver training on procurement systems, TMC, inventory management, menu costing, pantry list usage, and more
Collaborate with Marketing and Culinary teams to source and test compliant ingredients, ensuring that innovative menu concepts meet USDA and Sodexo standards