Procurement Operations Manager (E6102)

IEEE•Piscataway, NJ

About The Position

The Operations Manager of Procurement oversees the operational activities of the Institute-wide procurement function. This position is responsible for establishing, implementing, and leading projects, processes, and procedures that ensure compliance with policies and best practices while prioritizing efficiency and improved service levels. The Manager fosters and maintains positive relationships to provide effective service and achieve immediate objectives. This role supports and reports to the Director of Procurement Operations and does not have any direct reports. It holds significant visibility among IEEE staff, volunteers, and elected leadership within the organization.

Requirements

Bachelor's degree or equivalent experience Related field
4-7 years Relevant procurement/purchasing experience
4-7 years Policies, Regulations and governance
4-7 years Proven ability to develop and refine legal and business documents, including concise memos and persuasive written materials.
Demonstrated strong attention to detail, ability to multitask, and consistent follow through to ensure accurate, compliant process execution.
Proven negotiation skills and business acumen to manage procurement related contractual terms.
Strong quality assurance mindset, delivering work correctly the first time and driving continuous process improvement.
Able to collaborate effectively with staff, volunteers, and suppliers.
Technologically savvy, with the ability to learn and apply tools including Oracle Fusion, PaymentWorks, Google Mail, JPMC PaymentNet, Microsoft Office, and workflow/design tools like Visio or Miro; familiarity with Content Management Systems is a plus.
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.
PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

Nice To Haves

Master's or other advanced degree Related field
4-7 years Non-profit experience
Preferred knowledge or study toward professional credentials such as Agile/CSPO/CSM, Certified Purchasing Professional, Certified Supply Chain Professional, or PMP.

Responsibilities

Systems & Database Management: Serve as the systems expert for Oracle Fusion, Concur, CMS, PaymentWorks, PaymentNet, SharePoint, Jira, and related platforms.
Maintain data integrity, ensure audit ready systems, enforce process compliance, and provide user support and training.
Reporting &Data Analysis: Collect, validate, and analyze procurement data to use in business strategies.
Spend Analysis: Review procurement data to identify cost reduction opportunities, improve contract compliance.
Systems & Process Enhancements: Identify and implement streamlined, efficient solutions for financial and procurement systems.
Project Leadership: Manage technology and process driven projects, overseeing requirements, planning, testing, implementation, and stakeholder coordination across Finance, IT, and volunteer groups.
Procurement Metrics Program: Develop and maintain KPIs and recurring metrics reports to support performance monitoring and leadership review.
Supplier & Vendor Data Management: Oversee vendor onboarding, payee verification, tax documentation, banking data, COIs, and system permissions.
Competitive Bidding Program: Manage institute wide competitive bidding.
Requisition & Purchase Order Processing: Lead the end to end review and processing of requisitions and POs, ensuring accuracy, timeliness, and policy compliance.
Contract Management Administration: Coordinate contract file review, maintain relationships with Legal and contract stakeholders, schedule meetings, and ensure complete records retention.
Independent Contractor Qualification: Administer the contractor qualification process in collaboration with Tax and Legal to ensure compliance.
Corporate Credit Card Oversight: Manage departmental card usage, ensuring proper authorization, documentation, and compliance with corporate card policies.
Procurement Compliance Monitoring: Review supplier registrations, requisitions, POs, and card transactions to ensure adherence to policies and procedures.
Cross Functional Collaboration: Partner with Finance and Operations teams to align procurement practices with organizational goals and best practices.
Preferred Supplier Program: Manage preferred supplier qualification, relationships, and consolidation opportunities to maximize value and discounts.
Departmental Support: Provide backup support to Procurement Operations staff and assist the Director with daily activities and action items.