Production Coordinator, Production Management

Condé Nast•New York, NY

About The Position

The Production Coordinator will act as a key player on the Production Management team that produces best-in-class video content. The candidate must be able to work efficiently in a fast-paced environment and know when to elevate concerns to ensure that support is going to the correct area of the business. The ideal candidate for Production Coordinator will be a proactive go-getter that will put forth an enthusiastic, positive, solution-based effort to manage various teams, projects, and productions in a busy, dynamic, fast, creative, and evolving environment.

Requirements

Minimum of 2 years of relevant Production Management experience in the television, media, or digital video production realm required
College degree required
In-depth understanding of payroll practices and labor laws.
Knowledge of physical production protocols, equipment, contracts, releases, accounting/finance practices, and business affairs requirements.
Must be computer savvy with skills in G-Suite by Google Cloud (Google Sheets), and various project management softwares.
Ideal Candidate must be highly organized, extremely detail-oriented, and efficient
Ideal Candidate should be self-starter who takes initiative.
Ideal Candidate must work well under pressure to meet deadlines.
Ideal Candidate must have professional and effective communication skills.

Responsibilities

Support Production Managers and Production team to coordinate and handle logistics for video shoots across the domestic US and internationally.
Support the Production Management team with various projects, shoots, and departmental needs.
Source crews, equipment, and production services as necessary for production
Research and file for permits as needed
Research local production guidelines for compliance
Arrange resources and logistical support as necessary for production
Maintain and update departmental crew lists
Initiate Payroll Paperwork to Freelance Crew and DayPlayers
Follow-up to ensure that Start Paperwork is completed in advance of work
Follow-up to ensure that Timecards are submitted in a timely manner
Maintain and update departmental contact, vendor, and resource lists.
Initiate Purchase Orders for expenses
Track and report expenses, code & process invoices, and reconcile PCards.
Maintain various departmental shoot calendars, spreadsheets, reports, and documents.
Archive production documents such as call sheets, wrap reports, and releases, and follow-up as necessary with production teams to ensure business requirements are being met and delivered in a timely manner.
Additional duties as required to maintain efficient and effective production environment