Production Coordinator

Care of Chan•New York, NY

1d•$60,000 - $75,000•Hybrid

About The Position

Care of Chan is looking for an organized, thorough, and adaptable Production Coordinator to support our busy Production Department. The Production Coordinator ensures that our projects are administered in a consistent, reliable, and compliant way. We welcome applicants who appreciate the meticulous details that go into every event production, large or small, and who are eager to work in a fast-paced Agency environment. This role reports into the Director of Production.

Requirements

2 years of production experience required. Candidates must demonstrate a strong understanding of experiential marketing production elements, including but not limited to budgeting, logistics, contracting, vendor categories and management, venue capabilities, onsite execution, and other core production execution principles as needed.
Must live in the NY metro area: our team is required to be in the office three days per week, and proximity to NYC event sites is required.
Willingness to travel; many of our events are in key markets across the country (travel approximately 10% of the time).
Exceptional written and oral communication skills.
Meticulous attention to detail and strong, disciplined follow-through.
Keen ability to adapt to the quick-moving pace and frequent pivoting of Agency work.
High degree of independence and initiative.
Perceptive and proactive.
Proficiency in Google Suite, Excel, Slack, and other project tools such as Asana, Docusign, Adobe Suite, etc.

Nice To Haves

Prior Agency experience in production and/or client services is preferred.

Responsibilities

Serve as a key Production support on the back-end administration of all Care of Chan events. This includes executing on processes for contracting, insurance, permitting, and financial systems.
Own administrative tasks across event productions under the direction of the Production Manager, including but not limited to:
Guiding external Producers in understanding Care of Chan’s systems and processes and providing edits as necessary.
Reconciling event budgets and expenses, including conducting QBO cross checks.
Conducting vendor or venue research and outreach.
Conducting production assistant outreach.
Scheduling and assisting on site visits.
Booking Production travel and accommodations, for team and Clients.
Provide support onsite at large events as needed, specifically in the following areas:
Assist with VIP Client, VIP Guest, and VIP Talent needs, such as managing green room
Assist with select onsite vendor or staff management, such as photographers, to ensure that Care of Chan’s expertise shines through
Assist with onsite errand running and special requests
Maintain Production Department databases. Support with sorting and organizing information required for databases, including requesting follow up information, and coordinating interviews/vendor samples.
Preferred suppliers, vendors, talent, and venues.
Resumes for Production Assistant and Producer roles.
Manage production inventory and supplies, including maintaining key storage facilities and overseeing supply restocks.
Support the Director of Production on special projects and initiatives that achieve Department goals and improve ways of working.
Collaborate cross-functionally with other departments and individuals to execute key projects for the Director of Production.