Program Administrator 2

State of Ohio • Columbus, OH

1d • Onsite

About The Position

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application. Attachments will not be considered as part of your application. Selection devices such as a structured interview, proficiency instrument, and/or assessment may be required for this position. Applicants must demonstrate proficiency with a passing score of applicable selection device to be considered for this position. Regardless of a passing or failing score, all results will be maintained for 6 months. Applicant with a passing score will be retained and utilized for a 6-month period. Applicant with a failing score in the same position may not re-take the same selection device for a 6-month period. Travel required, as needed. Must provide own transportation or in order to operate a state vehicle, you must have a valid driver’s license. About us Our mission is to promote positive, lifelong outcomes for Ohio youth through early intervention, quality education, and family support programs. At DCY, we offer our employees a rewarding work experience in public service helping Ohioans achieve a sustainable lifestyle that includes generous benefit options and a flexible work life balance making our agency a great place to work! To learn more about DCY, please visit our website at Department of Children and Youth | Ohio.gov. Location Requirements DCY’s core hours of operation are Mon-Fri from 8:00am to 5:00pm, however, daily start/end times may vary based on operational need across DCY divisions. Employees may begin as early as 7:00am & as late as 9:00am, based on supervisory approval. This position performs work on-site daily at DCY’s office space. The Program Administrator 2 serves as a key administrative and programmatic partner to the Chief Strategy Officer (CSO) for the Ohio Department of Children and Youth. This position acts on behalf of and relieves the CSO of a wide range of complex administrative, operational, and policy-related responsibilities. The role supports statewide program implementation, ensures compliance with state and federal requirements, coordinates executive-level communications, and manages critical business and administrative functions for the Chief Strategy Officer.

Requirements

• 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.
• Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
• Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
• Or 1 yr. exp. as Program Administrator 1, 63122.
• Or equivalent of Minimum Class Qualifications For Employment noted above

Responsibilities

• Acts on behalf of and supports the Chief Strategy Officer in managing complex administrative and operational duties.
• Responds to operational and programmatic needs of staff, including developing work plans, staffing priorities, and requirements.
• Formulates, implements, and monitors program policies and procedures at the statewide level.
• Ensures compliance with applicable state and federal program requirements, including but not limited to the Choose Life Program, Bureau of Maternal and Early Childhood Systems and Support, and MIECHV.
• Serves as liaison between the Chief Strategy Officer and Deputy Directors by preparing and delivering verbal and written communications, transmitting decisions, and conveying directives regarding policies and procedures.
• Monitors progress and completion of time-sensitive initiatives, special projects, and reports.
• Represents the Chief Strategy Officer and agency management at administrative and departmental meetings, as assigned.
• Prepares management reports identifying programmatic, operational, and compliance-related issues.
• Coordinates and facilitates staff meetings to support policy discussion, decision-making, and execution.
• Recommends policy and procedure improvements to enhance efficiency and compliance.
• Provides technical guidance and support to Deputy Directors on behalf of the Chief Strategy Officer.
• Coordinates, attends, and represents executive leadership at meetings, workgroups, seminars, and conferences.
• Organizes conference participation and speaking engagements, including logistics and materials.
• Ensures preparation of agendas, meeting minutes, briefing materials, and related documentation.
• Manages business functions for the Chief Strategy Officer.
• Enter, track, and manage agreements within the grant management system (GMS), including home visiting agreements and other related contracts.
• Oversees pay card purchases, print requests, and website updates.
• Initiates and processes payment documents in the Ohio Administrative Knowledge System (OAKS).
• Manages the Policy Division spending plan and coordinates with fiscal and procurement staff on solicitations, purchase orders, invoices, encumbrances, and contracts.
• Processes travel prior authorizations and travel reimbursements.
• Manages executive calendar, appointments, and travel schedules.
• Provides administrative support to ensure adequate staff coverage and coordination for special assignments and events (e.g., facility planning, all-staff meetings, charitable events).
• Serves as Kronos coordinator for the Chief Strategy Officer.
• Monitors and tracks employee evaluations for timeliness and compliance.
• Provides backup support on human resources matters as needed.
• Conducts and participates in staff meetings and trainings.
• Travels as required to attend meetings, conferences, and trainings.
• Develops special reports and presentations.
• Maintains accurate logs, records, and files.
• Operates a personal computer to produce correspondence, reports, and other documents.
• Performs other related duties as assigned.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level