PROGRAM AND ADMINISTRATIVE COORDINATOR

Stillaguamish Tribe of Indians

2h • $28

About The Position

The Program and Administrative Coordinator is responsible for coordinating youth-focused programs and activities while also working effectively within large group settings. This role coordinates and supports all Youth Services events, providing direct supervision for After School and Open Gym programs. The Program and Administrative Coordinator plays a key role in planning and supporting seasonal and special events, including Summer Youth Camp, Spring Break Camp, Harvest and Holiday celebrations, Graduation Ceremonies, Festival of the River activities, and other educational opportunities. Responsibilities include supervising and scheduling program volunteers, overseeing daily Youth Services operations, maintaining accurate records and reports, and ensuring the proper care and upkeep of program equipment and facilities. The position also requires building strong, collaborative relationships across departments and providing administrative support to the Youth Services Department.

Requirements

• Must be proficient in Microsoft Office and industry technology.
• Effective interpersonal and oral communication skills required.
• Must be able to problem solve and gather and analyze information.
• Must have excellent organizational skills.
• Must have the ability to multi-task, sometimes with conflicting priorities.
• Must have the ability to stay focused on assigned tasks through completion.
• Must have the ability to work in a demanding environment and consistently be able to respond in a calm/collective manner.
• Ability to work with all youth, including at-risk youth, in an effective and positive manner.
• Must possess a high energy level to work productively with children.
• Proven ability to be a positive role model and mentor.
• Must be able to accomplish repetitive tasks while maintaining a high level of accuracy.
• Ability to perform work independently in accordance with general policies and procedures.
• Maintains a safe, clean and orderly workspace adhering to food safety and health standards.
• High School diploma or GED equivalent required.
• Previous experience working in youth programs required.
• A minimum of 1 year of customer service experience.
• A minimum of 1 year of experience of office administration.
• Must be CPR and First Aid Certified. Will train on-the-job.
• Must possess a current Food Handler’s Permit. Will acquire on-the-job.
• Must be able to work in a culturally diverse environment.
• Must have strong work history and attendance.
• Must be able to work a flexible schedule that may include evenings and weekend assignments.
• Must meet coverage criteria according to the Tribe’s vehicle liability insurance.
• Must obtain NARCARN training.
• Must obtain Blood Borne Pathogen training.
• Must be able to pass a thorough background check and possess a valid Washington driver’s license.

Nice To Haves

• Some accounting experience preferred.
• Associates degree in related field preferred.
• Prior experience working with children in an educational setting is preferred.

Responsibilities

• Communicate with Youth Services supervisor and co-workers to determine the needs and wants of the department.
• Perform administrative duties such as, but not limited to, entering and filing invoices, maintaining electronic student records, maintaining and tracking department equipment.
• Must demonstrate skills in coordinating: i.e., budget planning, development and implementation of policies and procedures, and drafting standard operating procedures.
• Development of calendars and flyers for the youth programs.
• Coordinate with the communications department to ensure the timely release of Youth Services calendars, flyers, notices
• Coordinate Youth Services events
• Coordinate Before and After school program
• Enter invoices to invoicing system.
• Maintain, provide, and demonstrate cultural sensitivity and awareness.
• Work efficiently and effectively to complete all tasks.
• Ordering supplies for the youth services department.
• Other tasks may include drafting schedules, instructing activities and coming up with ideas relevant to age group and gender of youth they are working with.
• Maintain confidentiality at all times.

Benefits

• Medical, Dental, Vision available on 1st of month after hire date - choose either a PPO or HDHP with a Health Savings Account.
• Paid Time Off (PTO) earned to plan for future paid days off from work.
• Parental Leave
• 401(k) retirement with generous company match.
• Holiday Bank hours
• Discounts at 210 Cannabis Co and Angel of the Winds Casino Resort plus 20 cents off per gallon at Angel of the Winds Fuel

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees