Program Assistant, Policy

The Commonwealth Fund

3d•$57,456 - $71,820•Onsite

About The Position

The Commonwealth Fund — among the first private foundations started by a woman philanthropist, Anna M. Harkness — was established in 1918 with the broad charge to enhance the common good. Today, the mission of The Commonwealth Fund is to promote a high-performing health care system that achieves better access, improved quality, and greater efficiency, particularly for society’s most vulnerable, including low-income people, the uninsured, and people of color. The Fund carries out this mandate by supporting independent research on health care issues and making grants to improve health care practice and policy. Our Values and Commitment to Equity The Commonwealth Fund envisions a health care system that values and benefits all people equally — one that pursues equity in health care and health outcomes as well as in leadership and decision-making. We believe this requires an alliance of people and institutions across society working together to recognize and value the lived experience of all individuals; ensure the delivery of compassionate, affordable, quality health care; and strive for equitable outcomes for all. We place great value on the varied backgrounds and experiences our staff bring to our organization and encourage employees to bring their full selves to the workplace. We look for talented, nimble, empathetic, and supportive team players who are ready to roll up their sleeves, create impactful change, and celebrate accomplishments. Program Summary The Commonwealth Fund’s Policy program aims to equip policymakers with the evidence they need to make informed decisions. To that end, the Policy program anticipates and responds to emerging policy opportunities with research and analysis produced by Commonwealth Fund experts and grantees. Our focus is: Investing in projects that generate timely, evidence-based insights and analysis for federal and state policymakers, policy influencers, and stakeholders. Disseminating and sharing lessons learned in policy and practice, with a focus on education and information-sharing among policymakers, influencers, and stakeholders. Facilitating states’ ability to learn from each other and fostering dialogue between state and federal policymakers. Ensuring the research needs and policy priorities of state and federal officials are reflected in the Commonwealth Fund’s programmatic strategies. The Policy program informs policymakers and influencers through educational briefings and events, strategic grantmaking, facilitating connections between grantees and policymakers, and providing written responses to policy proposals and requests for information. The program also maintains strategic partnerships with organizations that serve specific target audiences, such as state legislators, health policy leaders, and Medicaid directors. General Position Description The Program Assistant is a staff member of the Commonwealth Fund’s Policy Team. The Program Assistant is responsible for providing daily support for the Policy Program. The Program Assistant will be expected to perform a variety of duties ranging from daily administrative and grants management tasks. This role is based in the Washington, D.C. office and reports to the Senior Vice President for Policy.

Requirements

Bachelor's degree strongly preferred.
Minimum one year of relevant work experience, preferably in a policy or grantmaking setting.
Strong organizational and project management skills, including proficient use of Microsoft Office (Excel, Word, PowerPoint, and SharePoint).
Passion for exploring new ways to connect data and policy recommendations to federal and state policy audiences.
Proven ability to multi-task, prioritize, and follow through to effectively manage work and meet multiple tight deadlines on a fast-paced team with competing priorities.
Excellent written and oral communication skills.
Good judgment and the ability to act independently within standard guidelines.
The Fund has a relatively small staff to initiate, develop, and implement projects that will best fulfill its mission of helping Americans lead healthy and productive lives.
Judgment, integrity, and the ability to listen with sensitivity to others are traits that are particularly important in an organization of this size, where teamwork is essential to effectiveness.
The ability to work collegially with a variety of Fund staff, as well as interest in and strong commitment to the Fund’s mission and current grants programs, are key qualifications.

Responsibilities

Support the full lifecycle of the grant process, including development of proposal timetables, preparation of summaries and materials, coordination of payment and reporting schedules, and draft letters of agreement.
Track grantee deliverables and budgets (e.g., papers, presentations) and schedule grant payments accordingly.
Plan and support meetings, forums and conferences related to grantee work, while helping to maintain strong Fund-grantee relationships.
Streamline grant-tracking process and program-grantee communications to ensure timely submission of reports and products.
Provide support in the development of grant proposals, including conducting background research; working with potential grantees to refine proposals and ensure completion of all required documents; assisting in internal reviews of proposals; and taking detailed notes and preparing summaries of review meetings for proposed grants.
Act as a liaison with the Fund's Communications staff to support publication of grant products, including supporting senior staff in reviewing content of draft and final publications; tracking products as they progress in the publication process; and coordinating with grantees and Communications staff to disseminate products.
Track the policy team's grant budget and provide the team with regular updates on spending.
Support the Policy team's outreach and engagement with policymakers and influencers, including providing logistic and content support for policymaker education efforts (briefings, webinars, convenings, etc.); assisting with Fund responses to policy opportunities such as requests for information or public comment; and coordinating early outreach to Congressional and agency staff, state policymakers, and partners on key publications.
Oversee and refine systems to track and disseminate policy updates and resources with Fund staff.
Oversee and refine systems to track the Fund's policy engagement and impact, including Fund staff interactions with federal and state policymakers, staff and grantee contributions to policy opportunities, and impacts of Fund products on policy decisions and deliberations.
Provide research and writing support for Fund publications.
Prepare materials, slides, and charts for internal and external meetings and presentations. This may involve researching and assembling materials with detailed information about a variety of health policy topics and/or Fund projects.
Represent the Policy team at meetings and conferences, as requested.
Provide support for a new, cross-cutting Fund initiative led by the Policy team that aims to support states in improving health system performance. The initiative will include listening sessions and targeted technical assistance efforts-led by Fund staff and grantees-in a select group of states.
Manage the calendar of the Senior Vice President for Policy and provides general administrative support to the Policy team as needed, which may include arranging appointments and scheduling meetings, completing expense reports, and coordinating travel.
Plan and facilitate regular meetings between the Policy team and other Fund program teams to review policy updates and opportunities; summarize and track meeting follow-ups.
Periodic administrative support for DC office operations and events as needed.