Program Assistant (Specialty Court Program Assistant)

State of Oregon

7d

About The Position

Oregon Judicial Department serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

The Wasco County Circuit Court in The Dalles, Oregon, is hiring a Specialty Court Program Assistant (Program Assistant) to help administer our three specialty court programs: recovery court, mental health court, and family treatment court. In this role, you will evaluate applicants’ eligibility for specialty court program participation, gather program participants’ data, create and maintain participant files, and enter data into a statewide database. Working with program applicants and participants each week, you will explain program rules, policies, forms, guidelines, and services. You will help track information related to performance measurements, maintain spreadsheets, and report program-related statistics. You will also collaborate with community partners, facilitate the exchange of information, and use your problem-solving skills to help program participants and improve the specialty court programs. Additionally, you will maintain the specialty court calendar, schedule cases, and assist judges in the courtroom by recording specialty court sessions and performing other clerk duties as needed. You will spend part of your time coordinating graduation ceremonies, training events, guest speakers, and program planning meetings. You will also answer phones and manage the supplies needed to operate the program. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

• The qualified candidate must have a bachelor’s degree in business or public administration, behavioral or social/human services, or a closely related field.
• One (1) year of increasingly responsible technical or professional-level program experience that typically supports the knowledge, skills, and abilities required for the position.
• Any combination of education and experience equivalent to five (5) years of experience that typically supports the knowledge, skills, and abilities for the position.

Nice To Haves

• Experience working in a court or other legal environment is preferred but not required.

Responsibilities

• Evaluate applicants’ eligibility for specialty court program participation
• Gather program participants’ data
• Create and maintain participant files
• Enter data into a statewide database
• Explain program rules, policies, forms, guidelines, and services
• Track information related to performance measurements
• Maintain spreadsheets
• Report program-related statistics
• Collaborate with community partners
• Facilitate the exchange of information
• Use problem-solving skills to help program participants and improve the specialty court programs
• Maintain the specialty court calendar
• Schedule cases
• Assist judges in the courtroom by recording specialty court sessions and performing other clerk duties as needed
• Coordinate graduation ceremonies, training events, guest speakers, and program planning meetings
• Answer phones
• Manage the supplies needed to operate the program

Benefits

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees