Program Coordinator (Solara House)

Ruby's Place•Oakland, CA

2d•$78,000 - $78,000•Onsite

About The Position

Program Coordinator (Solara House) In-Person Full-Time (40 hours per week) Position in Oakland, CA (Exempt) Reports To: Family Manager (Solara House) Who We Are Ruby's Place dba Restorative Pathways (RP) is an innovative nonprofit committed to ending domestic violence, human trafficking, and violent crime through hope, advocacy and connection. Our services include emergency shelter, transitional housing, rental subsidies, mental health services, substance recovery, and wrap-around services. All our services are trauma-sensitive and client-centered and are provided at no cost to our clients. RP is led by survivors with a focus on reflection, innovation, and connection. We believe in fostering relationships, both in our direct service work and throughout our internal work culture. We aim to cultivate a workplace that appreciates and emphasizes the voices of those most impacted by violence. We recognize these voices are vital to interrupting the cycle of violence and transforming lives towards safety, unity, and trust. Who You Are You have a strong commitment to preventing interpersonal violence as well as an understanding of, and sensitivity to, serving diverse populations. You have excellent interpersonal skills and strong techniques for relationship building. You believe people should determine their own path towards healing, and have an orientation towards survivor-centered services. You are a go-getter who enjoys fast paced environments. You enjoy working both collaboratively and independently. You are adept at time management and highly organized with a proven ability to ensure you can meet deadlines, plan, organize and execute. You are comfortable working as part of a team and are an accountable collaborator. You excel at organizing, prioritizing, and following through on multiple time-sensitive projects. You are flexible, creative, and take initiative in handling emergencies. What qualifications are required for this position? You Are Also: In possession of a degree in social work or a related field, with at least two years’ experience supporting disenfranchised populations—such as survivors of domestic violence, human trafficking, immigrants, or individuals who have caused harm—in a residential setting. Relevant experience may be considered in lieu of formal education. Someone with a minimum of three years of experience working in social services or similar field. Experienced in crisis intervention, individual and group counseling, case management and client advocacy. Understand trauma and apply trauma-sensitive, empathetic approaches that support the belief in individuals' capacity for change. Flexible, proactive, and adaptable; eager to learn and embrace the RP model and core values. Strong time management and collaboration skills; able to prioritize tasks and meet deadlines in dynamic environments. Upholds confidentiality and legal compliance while applying critical thinking, problem-solving, and positive task delegation. Skilled in managing multiple responsibilities while supervising staff who support clients in completing scheduled chores and daily activities. Certified in The State-mandated Domestic Violence and Human Trafficking Counselor certification. (This can be scheduled after hire.) Understanding of the dynamics of trauma-informed care, as well as an understanding of, and sensitivity to, serving diverse populations and languages as it relates to family dynamics and other aspects of cultural practice Able to lift 25 lbs. In possession of a valid CA driver's license, proof of insurance, and be approved by RP insurance as a driver in order to drive agency vehicles. If a staff member cannot be approved by RP insurance as a driver, employment might not be able to continue. Instances where staff cannot be approved to drive will be reviewed on a case by case basis to determine if employment can continue in their role without driving agency vehicles. Items considered include but are not limited to: the shift the staff member holds and the frequency/necessity of driving during that shift, the amount of time before the staff member may be approved to drive by the insurance carrier, the availability of other staff on site to drive agency vehicles as program needs require, etc. Able to complete all required background checks. Additional requirements may be deemed necessary, including fingerprinting (Live Scan), completion of all Community Care Licensing (CCL) documents, and ability to meet CCL licensing requirements. What You Will Do The Program Coordinator at Solara House plays a key leadership role in supporting the daily operations of a high-capacity residential program serving adults. This position provides direct supervision to the Residential Advocate team, ensuring staff are fully trained, supported, and equipped to deliver high-quality, trauma-informed services. The Program Coordinator is responsible for ensuring adequate coverage at all times, responding to emergencies, reinforcing program guidelines, and maintaining a safe, structured, and welcoming environment for participants. This role collaborates closely with the Facility Manager and other program leadership to promote consistent communication, high service standards, and smooth operational flow throughout Solara House. Responsibilities include: Staff Supervision and Support Provide direct supervision, coaching, and day-to-day guidance to Residential Advocates. Support ongoing staff development, morale, and communication within the direct care team. Conduct regular team check-ins, support performance reviews, and assist with corrective action when needed. Training and Onboarding Ensure all new Residential Advocates receive a comprehensive, trauma-informed onboarding experience. Maintain training logs, track certifications, and ensure staff complete required trainings within expected timelines. Reinforce expectations, best practices, and quality standards consistently across all shifts. Scheduling and Coverage Ensure staffing coverage for all shifts, including coordinating replacement staff when absences occur. Work closely with the Facility Manager on scheduling structures and workforce planning. Monitor shift handoffs and documentation to support continuity of care. Program Monitoring and Quality Assurance Actively monitor the facility, resident needs, and daily operations to ensure a safe and high-functioning environment. Enforce program guidelines in a trauma-centered, supportive manner. Review logs, rounds, incident reports, and communication tools to maintain accountability and program consistency. Emergency Response and Crisis Support Respond promptly to crises, safety concerns, or emergency situations, following agency protocols. Provide support and guidance to staff during complex resident interactions or escalations. Serve as a point of contact for urgent matters when the Facility Manager is unavailable. Collaboration and Communication Work in close partnership with the Facility Manager to maintain smooth daily operations. Communicate important updates, staffing needs, resident concerns, or operational barriers in a timely manner. Collaborate with internal departments such as training, operations, and HR as needed. Assist with data entry, filing and additional clerical duties. Complete functional timesheets by assigned due dates in compliance with time allocations. Actively participate in reflective supervision sessions. Create and maintain documentation of processes and procedures related to job duties. Other duties as assigned. Working Conditions This position is 100% in person. You must be able to stand for long periods of time and perform physical activities, including lifting up to 25 pounds. You will be subject to frequent interruptions and must be able to multitask and handle stress. Local travel in the greater Bay Area may be required. Applying The pay scale for the Program Coordinator (Solara House) is $78,000 per year and is exempt. The benefits that come with working at RP at full-time hours include medical, dental, and vision plans, a life insurance policy, significant vacation, sick time, sabbatical, and immediate vesting in our 403(b) with a generous match. This is a full-time, 40 hours per week, salaried position. Applicants must be located in the greater Bay Area. Preference will be given to internal applicants. If all this sounds like a good fit for you, please submit your resume and, instead of a traditional cover letter, respond to the following prompts: Why do you want to work for RP and why are you a good fit for this role? (200 words max) Using the qualifications listed above (under Who You Are section), please list the top 5 qualification(s) that you feel you currently excel in and 2 qualifications you feel you will need to work toward proficiency. Please provide a brief explanation for each (a few sentences). What motivates you to work with survivors of domestic violence, human trafficking, immigrants, or individuals who have caused harm, and how do you approach this work with empathy, accountability, and a commitment to change?

Requirements

In possession of a degree in social work or a related field, with at least two years’ experience supporting disenfranchised populations—such as survivors of domestic violence, human trafficking, immigrants, or individuals who have caused harm—in a residential setting. Relevant experience may be considered in lieu of formal education.
Someone with a minimum of three years of experience working in social services or similar field.
Experienced in crisis intervention, individual and group counseling, case management and client advocacy.
Understand trauma and apply trauma-sensitive, empathetic approaches that support the belief in individuals' capacity for change.
Flexible, proactive, and adaptable; eager to learn and embrace the RP model and core values.
Strong time management and collaboration skills; able to prioritize tasks and meet deadlines in dynamic environments.
Upholds confidentiality and legal compliance while applying critical thinking, problem-solving, and positive task delegation.
Skilled in managing multiple responsibilities while supervising staff who support clients in completing scheduled chores and daily activities.
Certified in The State-mandated Domestic Violence and Human Trafficking Counselor certification. (This can be scheduled after hire.)
Understanding of the dynamics of trauma-informed care, as well as an understanding of, and sensitivity to, serving diverse populations and languages as it relates to family dynamics and other aspects of cultural practice
Able to lift 25 lbs.
In possession of a valid CA driver's license, proof of insurance, and be approved by RP insurance as a driver in order to drive agency vehicles. If a staff member cannot be approved by RP insurance as a driver, employment might not be able to continue. Instances where staff cannot be approved to drive will be reviewed on a case by case basis to determine if employment can continue in their role without driving agency vehicles. Items considered include but are not limited to: the shift the staff member holds and the frequency/necessity of driving during that shift, the amount of time before the staff member may be approved to drive by the insurance carrier, the availability of other staff on site to drive agency vehicles as program needs require, etc.
Able to complete all required background checks. Additional requirements may be deemed necessary, including fingerprinting (Live Scan), completion of all Community Care Licensing (CCL) documents, and ability to meet CCL licensing requirements.

Responsibilities

Provide direct supervision, coaching, and day-to-day guidance to Residential Advocates.
Support ongoing staff development, morale, and communication within the direct care team.
Conduct regular team check-ins, support performance reviews, and assist with corrective action when needed.
Ensure all new Residential Advocates receive a comprehensive, trauma-informed onboarding experience.
Maintain training logs, track certifications, and ensure staff complete required trainings within expected timelines.
Reinforce expectations, best practices, and quality standards consistently across all shifts.
Ensure staffing coverage for all shifts, including coordinating replacement staff when absences occur.
Work closely with the Facility Manager on scheduling structures and workforce planning.
Monitor shift handoffs and documentation to support continuity of care.
Actively monitor the facility, resident needs, and daily operations to ensure a safe and high-functioning environment.
Enforce program guidelines in a trauma-centered, supportive manner.
Review logs, rounds, incident reports, and communication tools to maintain accountability and program consistency.
Respond promptly to crises, safety concerns, or emergency situations, following agency protocols.
Provide support and guidance to staff during complex resident interactions or escalations.
Serve as a point of contact for urgent matters when the Facility Manager is unavailable.
Work in close partnership with the Facility Manager to maintain smooth daily operations.
Communicate important updates, staffing needs, resident concerns, or operational barriers in a timely manner.
Collaborate with internal departments such as training, operations, and HR as needed.
Assist with data entry, filing and additional clerical duties.
Complete functional timesheets by assigned due dates in compliance with time allocations.
Actively participate in reflective supervision sessions.
Create and maintain documentation of processes and procedures related to job duties.
Other duties as assigned.